Human Resources Executive Assistant (Training) [REF:A3/HREA(T)/JOBS]

Tung Wah Group of Hospitals; Hong Kong; On-site; HKD 156,000 - 268,000; Full time

Benefits offered by this job

MPF Scheme

Paid annual leave

Medical services

Dental scheme

Training sponsorships

Job summary

Tung Wah Group of Hospitals in Hong Kong is seeking a detail-oriented Training Administration Officer to provide logistic and on-site support for internal staff training programmes. You will process sponsorships and reimbursements, maintain training system data, collect statistics, and assist executives in annual staff training planning.

A Higher Diploma/Associate degree in HRM or 5 HKCEE passes plus 5 years of clerical experience is required; strong English/Chinese (Putonghua preferred) and

Qualifications

• Higher Diploma/Associate degree in Human Resources Management or equivalent.
• HKCEE with 5 passes including English Language, Chinese Language and Mathematics or equivalent.
• Preferably experience in training administration and/or e-learning system management.
• Proficient in English and Chinese; Putonghua preferred.
• Strong communication and interpersonal skills.
• Detail-oriented with high accuracy in data entry and analysis.
• Able to work independently with initiative and responsibility.

Responsibilities

• Provide logistic and on-site support in organizing internal staff training programmes.
• Process sponsorships/reimbursements for internal and external training promptly.
• Assist in ensuring accuracy of staff training system data for effective resource utilization.
• Collect and collate data/statistics on staff training trends to support annual planning.
• Deliver admin support for reviewing/updating staff training policies and procedures.
• Handle enquiries from staff and assist with ad hoc projects.

Skills

English & Chinese proficiency

Communication

Detail-oriented

Data analysis

Education

Higher Diploma/Associate degree in HRM

HKCEE with 5 passes including English, Chinese, Mathematics

Job description

Provide logistic and on-site support in organizing internal training programmes to all staff members;

process applications for sponsorships/reimbursements for internal and external training programmes in a timely manner;

assist in overseeing the information accuracy in the staff training system for facilitating the effective utilization of training resources and data analysis;

collect and collate data/statistics/HR information regarding staff training trend in the market and provide support to the executives in compiling the annual staff training plan by liaising with various internal parties;

deliver administration support for the implementation of the review/revision of staff training policies and procedures; and

assist in handling enquiries from internal staff members and ad hoc projects as assigned.

The ideal candidate should have/be:

(a)Higher Diploma/Associate degree or equivalent, preferably in Human Resources Management; or
(b) 5 passes in HKCEE including English Language (Syllabus B), Chinese Language and Mathematics or equivalent plus at least 5 years’ clerical experience;

preferably experience in training administration and/or e-learning system management;

proficient in English, Chinese and preferably Putonghua;

good communication and interpersonal skills;

highly detail-oriented with a critical degree of accuracy regarding data entry and analysis; and

able to work independently with initiative and have a strong sense of responsibility.

(Please specify in the resume or application form the HKCEE results/relevant qualifications/working experience you have attained in detail.)

The successful candidate will initially be offered a 2-year contract with a remuneration package which will be commensurate with his/her background and experience. The continuation of employment and employment terms thereafter will be subject to mutual agreement. Apart from contributions to the MPF Scheme, other benefits include paid annual leave, medical services, a dental scheme and training sponsorships. The incumbent will normally work under a 5-day week schedule subject to operational needs and exigencies of the service.

WE ARE AN EQUAL OPPORTUNITIES EMPLOYER

Tung Wah Group of Hospitals was founded in 1870 as Tung Wah Hospital. As the oldest charitable organisation in the territory, the Group has been witnessing the development of Hong Kong community. We adapt to the times and constantly develop appropriate and quality services in medical, educational, community and traditional domains, holding fast to our mission of “healing the sick and relieving the distressed, caring for the elderly and rehabilitating the disabled, promoting education and nurturing the youngsters, and raising the infant and guiding the youth”.

Tung Wah Group of Hospitals was founded in 1870 as Tung Wah Hospital. As the oldest charitable organisation in the territory, the Group has been witnessing the development of Hong Kong community. We adapt to the times and constantly develop appropriate and quality services in medical, educational, community and traditional domains, holding fast to our mission of “healing the sick and relieving the distressed, caring for the elderly and rehabilitating the disabled, promoting education and nurturing the youngsters, and raising the infant and guiding the youth”.