HSK Exam Operator

French International School - Hong Kong; Hong Kong; On-site; HKD 176,000 - 238,000; Full time

Job summary

The French International School - Hong Kong is seeking a seasonal HSK Exam Operator to provide administrative, data entry, and logistical support for the upcoming HSK session. The role ensures accurate candidate registration, meticulous data management, and smooth operations before and during the examination day.

Reporting to the Head of Mandarin – French Secondary Stream, the position requires English and Putonghua proficiency, high data accuracy, and the ability to work to tight deadlines.

Qualifications

• Proficiency in English and Putonghua (written and spoken).
• High accuracy in data entry and data management.
• Experience in school administration, exam coordination, or data clerking preferred.
• Ability to work under tight deadlines and independently.

Responsibilities

• Verify student information, eligibility, and payment records against registration forms.
• Manage the official HSK system for planning, logistics, and data.
• Upload student information into the examination system.
• Generate and send exam admissions tickets and confirmations to candidates and parents.
• Coordinate logistics with IT for audio equipment and software prior to test day.
• Prepare examination materials including papers, answer sheets, and stationery.
• Assist with candidate check-in and identity verification on test day.
• Support invigilators to ensure compliance with exam regulations.
• Collect and securely pack completed materials for dispatch and grading.

Skills

English

Putonghua

Data entry

MS Excel

Attention to detail

Organizational skills

Tools

Excel spreadsheets

Cloud-based systems

Job description

Chinese Proficiency Test (HSK) is an international standardised test of Chinese language proficiency of non-native Chinese speakers. We are looking for a seasonal HSK Exam Operator to provide critical administrative, data entry, and logistical support for the upcoming HSK (Chinese Proficiency Test) session. This role ensures accurate candidate registration, meticulous data management, and smooth operations leading up to and during the examination day. This position reports to the Head of Mandarin – French Secondary Stream. We expect the position holder to be available between January – May 2027.

Key Responsibilities:

Data Entry & Administration:

Verify student information, eligibility, and payment records against registration forms.

Manage the HSK official system for planning, logistic management, and data.

Upload student information into the official examination system.

Generate and distribute exam admissions tickets and confirmation emails to candidates and parents.

Exam Coordination & Logistics:

Liaise with the IT department to ensure audio equipment and examination software are fully functional prior to test day.

Prepare and organize all examination materials, including test papers, answer sheets, and required stationery.

Test Day Support:

Assist with candidate check-in, identity verification, and directing students to their assigned testing rooms.

Act as support to the invigilation team to ensure strict compliance with HSK examination regulations.

Collect, cross-check, and securely pack completed examination materials for dispatch and grading.

Requirements & Qualifications:

Language Skills: Proficiency in English and Putonghua (written and spoken) is essential to communicate with international school staff and process HSK system data.

Technical Skills: High accuracy in data entry and strong proficiency in MS Excel and cloud-based spreadsheets.

Experience: Previous experience in school administration, exam coordination, or data clerk roles is highly preferred.

Attributes: Exceptional attention to detail, strong organizational skills, and the ability to work independently under tight deadlines.

Be legally permitted to work in Hong Kong

Hourly pay at HKD150 per hour

All information provided by the applicants will be kept confidential and used for employment-related purposes only.

The French International School - Hong Kong is an equal opportunity employer.

At our School, we value all employees and job candidates as unique individuals, and we welcome the variety of experiences they bring to our School. As such, we have a strict non-discrimination policy. We believe everyone should be treated equally regardless of race, sex, gender identification, sexual orientation, national origin, native language, religion, age, disability, marital status, citizenship, genetic information, pregnancy, or any other characteristic protected by local laws and regulations.