HR & Admin Executive

RoboAct Pte Ltd; Hong Kong; On-site; HKD 310,000 - 443,000; Full time

Job summary

RoboAct Pte Ltd is seeking an HR & Admin Executive in Singapore to support day-to-day HR and administrative operations. You will help keep people processes organized, manage office operations and assist across HR matters, including onboarding, documentation and records maintenance.

The ideal candidate is organized, proactive, detail-oriented, and comfortable in a fast-paced startup environment, with at least 2 years of relevant experience and familiarity with Singapore employment practices.

Qualifications

• Diploma or Degree in Human Resources, Business Administration, Management or related field.
• Minimum 2 years of HR and administrative experience.
• Familiarity with Singapore employment practices and HR regulations.
• Proficient in Microsoft Office / Google Workspace.
• Strong organisational and time-management skills.
• Good written and verbal communication skills.
• Detail-oriented with confidentiality.
• Proactive, independent and able to handle multiple tasks.
• Good interpersonal skills and ability to work across levels.
• Startup/ SME experience is a plus.

Responsibilities

• Manage day-to-day HR administrative activities including records, leave, attendance and documentation.
• Support onboarding, offboarding and HR documentation.
• Coordinate recruitment activities: job postings, screening, interviews, follow-ups.
• Maintain accurate HR records and databases.
• Administer employee benefits and insurance.
• Assist in employment letters and communications.
• Ensure HR policies comply with Singapore regulations.
• Oversee general office administration and operations.
• Coordinate office supplies, vendors, and services.
• Maintain filing and documentation of company records.
• Assist with events, meetings and internal activities.
• Handle administrative correspondence with external parties.
• Support management with ad-hoc tasks and projects.
• Identify opportunities to improve administrative processes and efficiency.

Skills

Organisational skills

Time management

Communication skills

Attention to detail

Confidentiality

Education

Diploma or Degree in Human Resources, Business Administration, Management

Tools

Microsoft Office / Google Workspace

Job description

Job Type: Full-time

Experience: Minimum 2 years of relevant experience

Location: Singapore (Fully Work from Office)

About the Role

We are looking for a HR & Admin Executive to support our day-to-day human resources and administrative operations. You will play an important role in keeping our people processes organised, ensuring smooth office operations, and supporting the team across various HR and administrative matters.

The ideal candidate is organised, proactive, detail-oriented, and comfortable working in a fast-paced environment.

Key Responsibilities

Human Resources

• Manage day-to-day HR administrative activities, including employee records, leave, attendance and personnel documentation.
• Support the full employee lifecycle, including onboarding, offboarding and preparation of relevant HR documentation.
• Coordinate recruitment activities such as job postings, candidate screening, interview arrangements and follow-ups.
• Maintain accurate and up-to-date employee records and HR databases.
• Administer employee benefits, insurance and other HR-related matters.
• Assist in preparing employment letters, HR documents and other employee communications.
• Ensure HR policies and practices are implemented consistently and in accordance with Singapore employment regulations.

Administrative

• Manage general office administration and ensure smooth day-to-day office operations.
• Coordinate office supplies, equipment, vendors and service providers.
• Maintain proper filing and documentation of company records.
• Assist with company events, meetings and internal activities.
• Handle administrative correspondence and liaise with external parties when required.
• Support management and other departments with ad-hoc administrative tasks and projects.
• Identify opportunities to improve administrative processes and introduce more efficient ways of working.

Requirements

• Diploma or Degree in Human Resources, Business Administration, Management or a related field.
• Minimum 2 years of relevant HR and administrative experience.
• Familiarity with Singapore employment practices and HR regulations.
• Good knowledge of Microsoft Office / Google Workspace.
• Strong organisational and time-management skills.
• Good written and verbal communication skills.
• Detail-oriented with strong follow-through and ability to maintain confidentiality.
• Proactive, independent and comfortable handling multiple tasks.
• Good interpersonal skills and ability to work well with employees across different levels.
• Candidates with experience in a startup or SME environment will be an advantage.