HR & Admin Executive: Onboarding & Office Ops (Singapore)

RoboAct Pte Ltd; Hong Kong; On-site; HKD 310,000 - 443,000; Full time

Job summary

RoboAct Pte Ltd is seeking an HR & Admin Executive in Singapore to support day-to-day HR and administrative operations. You will help keep people processes organized, manage office operations and assist across HR matters, including onboarding, documentation and records maintenance.

The ideal candidate is organized, proactive, detail-oriented, and comfortable in a fast-paced startup environment, with at least 2 years of relevant experience and familiarity with Singapore employment practices.

Qualifications

• Diploma or Degree in Human Resources, Business Administration, Management or related field.
• Minimum 2 years of HR and administrative experience.
• Familiarity with Singapore employment practices and HR regulations.
• Proficient in Microsoft Office / Google Workspace.
• Strong organisational and time-management skills.
• Good written and verbal communication skills.
• Detail-oriented with confidentiality.
• Proactive, independent and able to handle multiple tasks.
• Good interpersonal skills and ability to work across levels.
• Startup/ SME experience is a plus.

Responsibilities

• Manage day-to-day HR administrative activities including records, leave, attendance and documentation.
• Support onboarding, offboarding and HR documentation.
• Coordinate recruitment activities: job postings, screening, interviews, follow-ups.
• Maintain accurate HR records and databases.
• Administer employee benefits and insurance.
• Assist in employment letters and communications.
• Ensure HR policies comply with Singapore regulations.
• Oversee general office administration and operations.
• Coordinate office supplies, vendors, and services.
• Maintain filing and documentation of company records.
• Assist with events, meetings and internal activities.
• Handle administrative correspondence with external parties.
• Support management with ad-hoc tasks and projects.
• Identify opportunities to improve administrative processes and efficiency.

Skills

Organisational skills

Time management

Communication skills

Attention to detail

Confidentiality

Education

Diploma or Degree in Human Resources, Business Administration, Management

Tools

Microsoft Office / Google Workspace

Job description

RoboAct Pte Ltd is seeking an HR & Admin Executive in Singapore to support day-to-day HR and administrative operations. You will help keep people processes organized, manage office operations and assist across HR matters, including onboarding, documentation and records maintenance.

The ideal candidate is organized, proactive, detail-oriented, and comfortable in a fast-paced startup environment, with at least 2 years of relevant experience and familiarity with Singapore employment practices.