HR & Admin Architect – Build & Scale HK Ops

Robert Half Hong Kong Limited; Hong Kong; On-site; HKD 600,000 - 900,000; Full time

Job summary

Robert Half Hong Kong Limited is seeking an all-round HR & Admin Manager based in Hong Kong to build up the HR functions and support business operations. The role covers HR generalist duties, payroll, onboarding, and executive support for the Board.

You will partner with senior leadership to design HR policies aligned with HK employment law, manage office administration, facilities, and vendor relations, and drive scalable processes in a fast-growing group.

Qualifications

• Bachelor’s degree in HR/Business Administration or related field.
• Approximately 6–12 years of HR and administration experience.
• Candidates with fewer years of experience but strong relevant exposure may be considered for Assistant Manager level.
• Proven experience managing the full spectrum of HR and office administration functions.
• Prior experience in SMEs, entrepreneurial businesses, or fast-growing organizations is highly preferred.
• Experience working closely with senior executives, founders, business owners, or Boards of Directors.
• Practical knowledge of Hong Kong employment ordinances and HR best practices.
• Ability to work independently as a standalone HR professional and build functions from scratch.
• Strong organizational, communication, and stakeholder management skills.
• Fluent in both English and Mandarin; Cantonese proficiency would be advantageous.

Responsibilities

• Establish and manage full spectrum of HR functions for the Hong Kong office, including recruitment, onboarding, employee relations, payroll, performance management, learning and development, and HR operations.
• Develop and implement HR policies, procedures, and employee handbooks in compliance with Hong Kong employment legislation and company requirements.
• Partner with senior management on organizational planning, talent acquisition, workforce development, and employee engagement initiatives.
• Manage payroll administration, MPF coordination, leave administration, and HR record management.
• Handle employee relations matters and provide guidance on HR best practices.
• Establish and oversee office administration processes and day-to-day operations.
• Manage office facilities, procurement, vendor relationships, travel arrangements, and general workplace management.
• Coordinate company events, business meetings, and corporate activities.
• Ensure smooth office operations and maintain a professional working environment.
• Provide executive support to senior management and members of the Board of Directors.
• Manage complex calendars, meeting schedules, travel arrangements, and business itineraries for board members and executives.
• Coordinate board meetings, prepare meeting logistics, and support follow-up actions where required.
• Act as a key liaison between management, external stakeholders, and internal teams.
• Build HR and administration frameworks, systems, and processes from the ground up.
• Identify opportunities to improve operational efficiency and employee experience.
• Support the company's growth by implementing scalable HR practices suitable for a rapidly expanding organization.

Skills

HR management

Payroll

Employee relations

Policy development

Executive support

Office administration

Stakeholder management

Bilingual English/Mandarin

Project coordination

Education

Bachelor’s degree in HR/Business

Job description

Robert Half Hong Kong Limited is seeking an all-round HR & Admin Manager based in Hong Kong to build up the HR functions and support business operations. The role covers HR generalist duties, payroll, onboarding, and executive support for the Board.

You will partner with senior leadership to design HR policies aligned with HK employment law, manage office administration, facilities, and vendor relations, and drive scalable processes in a fast-growing group.