Head of Corporate Administration

Wah Kwong Maritime Transport Holdings Limited; Hong Kong; On-site; HKD 1,000,000 - 1,600,000; Full time

Job summary

Wah Kwong Maritime Transport Holdings Limited seeks an experienced leader for Strategic Corporate Administration & Governance to optimize corporate operations. You will drive policies, SOPs, and centralized document control, while delivering executive insights to senior management.

You will manage VIP hospitality, major corporate events, external relations, and the governance of high-value assets including yachts and executive fleets, aligning with governance standards.

Qualifications

• MBA or equivalent postgraduate degree strongly preferred.
• Minimum 15 years in corporate administration/office ops with 10+ years in management.
• Proven track record in hospitality/protocol, lease negotiations, renovation projects, luxury assets.
• Executive presence with C-suite interaction and VIP guest handling.
• Languages: native Cantonese and Putonghua with strong English.
• High integrity, discretion, agility, hands-on leadership.

Responsibilities

• Lead, mentor, and optimize manpower and operations of Corporate Administration.
• Formulate and enforce corporate administrative policies and SOPs.
• Provide executive reporting and decision support for Senior Management.
• Coordinate VIP reception and high-standard corporate hospitality.
• Plan and execute major corporate events, board meetings, and ceremonies.
• Manage external relations, sponsorships, and branding expenditures.
• Oversee leases, renovations, and relocation projects for offices.
• Ensure facilities, safety, procurement governance, and asset oversight.
• Formulate annual budget and monitor expenditures; advise on cost control.
• Execute confidential strategic projects as directed by senior leadership.

Skills

Executive leadership

Diplomatic comms

Stakeholder mgmt

Multilingual comms

Education

MBA or equivalent postgraduate degree

Job description

1. Strategic Corporate Administration & Governance

• Departmental Leadership: Lead, mentor, and optimize the manpower and operational efficiency of the Corporate Administration Department, fostering a culture of high accountability, discretion, and service excellence.
• Policy & Standardization: Formulate, review, and enforce corporate administrative policies, standard operating procedures (SOPs), and centralized document control/archiving systems in alignment with corporate governance standards.
• Executive Reporting & Decision Support: Compile, analyze, and synthesize operational data, special reports, and expenditure trends to provide actionable insights and administrative briefings for Senior Management.
• VIP & Stakeholder Reception: Orchestrate high-standard corporate hospitality and protocol for visiting dignitaries, key business partners, government officials, and industry stakeholders.
• Corporate Events & Ceremonies: Lead the planning, protocol arrangement, and execution of major corporate functions, milestone celebrations, board meetings, and executive banquets.
• External Relations & Sponsorships: Manage external liaison with property landlords, regulatory bodies, and key vendors; oversee and track corporate donations, sponsorships, and institutional branding/publicity expenditures.

3. Property, Lease & Capital Project Management

• Lease & Portfolio Administration: Oversee corporate property leases, tenancy renewals, landlord negotiations, and space utilization strategies, including executive seating plans and workspace ergonomics.
• Renovation & Relocation: Act as the Person-in-Charge (PIC) for major office renovation, fit-out, and relocation projects, managing timelines, contractors, budget adherence, and quality control.
• Facilities & Workplace Safety: Ensure seamless day-to-day office operations, building services, workplace occupational health and safety (OHS), sanitation, and procurement governance.
• Executive Assets & Penthouse Oversight: Direct the maintenance, insurance, licensing, and expense governance of high-value corporate assets, including the executive vehicle fleet and company yacht, while overseeing premier facility standards for the corporate Penthouse.

4. Financial & Budgetary Control

• Budgeting & Cost Optimization: Formulate and manage the annual corporate administration budget; monitor expenditures, conduct variance analyses, and implement strategic cost-control measures without compromising service quality.
• Special Assignments: Execute confidential and ad-hoc strategic projects as directed by the Chairman, Managing Director, or Senior Leadership.

Requirements:

• Education: Master of Business Administration (MBA) or equivalent postgraduate degree from a recognized institution is strongly preferred.
• Experience: Minimum of 15 years of solid experience in corporate administration, general affairs, or office operations, with at least 10 years in a managerial capacity within a large-scale enterprise, conglomerate, maritime/logistics group, or state-owned enterprise (SOE) environment.
• Domain Expertise: Proven track record in managing high-level corporate hospitality/protocol, lease negotiations, renovation projects, and luxury corporate assets (executive vehicles/yachts).
• Leadership & Interpersonal Acumen: Exceptional executive presence, political sensitivity, and diplomatic communication skills; capable of interacting seamlessly with C-suite executives, board members, VIP guests, and frontline staff.
• Languages: Native-level fluency in Cantonese and Putonghua (Mandarin), alongside strong proficiency in English (both written and spoken) to handle bilingual executive correspondence and protocol.
• Personal Attributes: High integrity, absolute discretion regarding confidential corporate matters, strong organizational agility, and a hands-on, solution-oriented leadership style.

As an equal opportunity employer, we welcome applications from all qualified individuals. All personal data collected will be treated in strict confidence in accordance with the Hong Kong Special Administrative Region's Personal Data (Privacy) Ordinance and used solely for recruitment-related purposes. Applicants who do not receive an interview invitation within six weeks may consider their application unsuccessful, and all personal data will be retained for six months before being securely destroyed.