Graduate Programme Coordinator — Global, Hybrid, Impact

Weareams; Hong Kong; Hybrid; HKD 216,000 - 300,000; Full time

Benefits offered by this job

Hybrid work model

Growth & development

ERGs

Job summary

Weareams in Hong Kong is seeking a Graduate Development Programme Coordinator to support planning, onboarding, and delivery of the graduate programme across Hong Kong and Singapore. You will liaise with recruitment, development teams, graduates and business stakeholders to drive efficient processes and strong relationships.

The role involves data handling, event logistics, and cross-border collaboration, with opportunities to influence programme design and deliver impactful results within a

Qualifications

• Previous experience working as an administrator or coordinator.
• Detail-oriented, organized, proactive team-player with excellent communication and interpersonal skills.
• Ability to navigate ambiguous environment.
• Ability to develop and design or improve processes.
• Keen interests in programme management, and passionate towards Early Careers and Campus.
• Have a track record of delivering solutions and results to meet the demands of a challenging workload.
• Knowledge of learning & development programme management or recruitment would be beneficial.
• Natural and confident communicator with a credible personal style.
• Builds great rapport and nurtures sound business relationships.
• Cantonese and/or Mandarin language skills would be highly advantageous, but not essential.

Responsibilities

• Programme administration – support the Graduate Development Team in programme planning and execution of the graduate programme induction, onboarding, training sessions and programme roll-off. Coordinate performance review and rotations, events planning, logistics for international training, communications with line managers and graduates. Liaison with global counterparts where needed.
• Development activities – collate graduate and line manager placement requests, and collect and audit performance data throughout rotations and bi-annual reviews.
• Training activities and events management – manage budget and suppliers, vendor liaison, arrange logistics, create presentations and briefings, send out communications, attendance tracking, facilitate the events, and collate survey results and feedback.
• Data analysis and reporting – support data update and ensure data integrity to produce accurate reports for programme managers and business stakeholders.
• Query management – manage team inboxes, diaries and calendars, book meeting rooms and register guests, be the first point of contact for all programme queries and issues, including liaison with payroll, systems and IT helpdesk, HR and Employee Relations.
• Invoices and expenses – audit and process supplier invoices, check expenses and track expenditure against internal budgets.
• Operational excellence – collate information to create manuals and guidelines for all team activities, keep trackers and databases up to date, and support managers with HR process changes.
• Ad-hoc projects – may include coordination and administrative support of wider Emerging Talent initiatives and activities to meet strategic objectives. Liaise with Global counterparts on Learning & Development related projects. Work with Graduate Recruitment Team and support each other during busy times including organizing and attending campus recruitment events.

Skills

Administrative coordination

Detail-oriented

Communication skills

Process improvement

Project coordination

Job description

Weareams in Hong Kong is seeking a Graduate Development Programme Coordinator to support planning, onboarding, and delivery of the graduate programme across Hong Kong and Singapore. You will liaise with recruitment, development teams, graduates and business stakeholders to drive efficient processes and strong relationships.

The role involves data handling, event logistics, and cross-border collaboration, with opportunities to influence programme design and deliver impactful results within a