Programme Advisor / Talent Development

Weareams; Hong Kong; Hybrid; HKD 216,000 - 300,000; Full time

Benefits offered by this job

Hybrid work model

Growth & development

ERGs

Job summary

Weareams in Hong Kong is seeking a Graduate Development Programme Coordinator to support planning, onboarding, and delivery of the graduate programme across Hong Kong and Singapore. You will liaise with recruitment, development teams, graduates and business stakeholders to drive efficient processes and strong relationships.

The role involves data handling, event logistics, and cross-border collaboration, with opportunities to influence programme design and deliver impactful results within a

Qualifications

• Previous experience working as an administrator or coordinator.
• Detail-oriented, organized, proactive team-player with excellent communication and interpersonal skills.
• Ability to navigate ambiguous environment.
• Ability to develop and design or improve processes.
• Keen interests in programme management, and passionate towards Early Careers and Campus.
• Have a track record of delivering solutions and results to meet the demands of a challenging workload.
• Knowledge of learning & development programme management or recruitment would be beneficial.
• Natural and confident communicator with a credible personal style.
• Builds great rapport and nurtures sound business relationships.
• Cantonese and/or Mandarin language skills would be highly advantageous, but not essential.

Responsibilities

• Programme administration – support the Graduate Development Team in programme planning and execution of the graduate programme induction, onboarding, training sessions and programme roll-off. Coordinate performance review and rotations, events planning, logistics for international training, communications with line managers and graduates. Liaison with global counterparts where needed.
• Development activities – collate graduate and line manager placement requests, and collect and audit performance data throughout rotations and bi-annual reviews.
• Training activities and events management – manage budget and suppliers, vendor liaison, arrange logistics, create presentations and briefings, send out communications, attendance tracking, facilitate the events, and collate survey results and feedback.
• Data analysis and reporting – support data update and ensure data integrity to produce accurate reports for programme managers and business stakeholders.
• Query management – manage team inboxes, diaries and calendars, book meeting rooms and register guests, be the first point of contact for all programme queries and issues, including liaison with payroll, systems and IT helpdesk, HR and Employee Relations.
• Invoices and expenses – audit and process supplier invoices, check expenses and track expenditure against internal budgets.
• Operational excellence – collate information to create manuals and guidelines for all team activities, keep trackers and databases up to date, and support managers with HR process changes.
• Ad-hoc projects – may include coordination and administrative support of wider Emerging Talent initiatives and activities to meet strategic objectives. Liaise with Global counterparts on Learning & Development related projects. Work with Graduate Recruitment Team and support each other during busy times including organizing and attending campus recruitment events.

Skills

Administrative coordination

Detail-oriented

Communication skills

Process improvement

Project coordination

Job description

Every day at AMS, we connect talent and opportunity, helping people, businesses and communities grow.

Our strength lies in partnership -we listen, collaborate and learn from one another.

Whether you’re helping a client redefine their talent strategy or finding new ways to grow your own career, your work helps millions of people find their dream jobs every year. Your talent is our greatest asset, and we're dedicated to providing avenues for you to reach its fullest potential. We do so by providing the environment, resources, networks, and career experiences essential for your progress

Take the next step in your career journey and discover our exciting opportunities.

The Role

This key role puts you right at the heart of our business, where you will be focusing on Graduate Development Programme Coordination – supporting the Graduate Programme Managers across all business areas within the bank

Working with the client, you will be managing administration and coordination for graduate programmes across Hong Kong and Singapore. Liaising with colleagues in recruitment and development, current graduates and business stakeholders, you will play a critical part of the team. You will really get to know your client, build strong relationships and create solutions for efficient and effective processes. There is real scope to make an impact and show just how much you have to offer.

Key Accountabilities

• Programme administration – support the Graduate Development Team in programme planning and execution of the graduate programme induction, onboarding, training sessions and programme roll-off. Coordinate performance review and rotations, events planning, logistics for international training, communications with line managers and graduates. Liaison with global counterparts where needed.
• Development activities – collate graduate and line manager placement requests, and collect and audit performance data throughout rotations and bi-annual reviews.
• Training activities and events management – manage budget and suppliers, vendor liaison, arrange logistics, create presentations and briefings, send out communications, attendance tracking, facilitate the events, and collate survey results and feedback.
• Data analysis and reporting – support data update and ensure data integrity to produce accurate reports for programme managers and business stakeholders.
• Query management – manage team inboxes, diaries and calendars, book meeting rooms and register guests, be the first point of contact for all programme queries and issues, including (but not limited to) ownership of all internal enquiries, liaison with teams in payroll, systems and IT helpdesk, HR and Employee Relations.
• Invoices and expenses – audit and process supplier invoices, check expenses and track expenditure against internal budgets.
• Operational excellence – collate information to create manuals and guidelines for all team activities, keep trackers and databases up to date, and support managers with HR process changes.
• Ad-hoc projects – may include coordination and administrative support of wider Emerging Talent initiatives and activities to meet strategic objectives. Liaise with Global counterparts on Learning & Development related projects. Work with Graduate Recruitment Team and support each other during busy times including organizing and attending campus recruitment events.

Skills & Requirements

• Previous experience working as an administrator or coordinator
• Detail-oriented, organized, proactive team-player with excellent communication and interpersonal skills
• Ability to navigate ambiguous environment
• Ability to develop and design or improve processes
• Keen interests in programme management, and passionate towards Early Careers and Campus
• Have a track record of delivering solutions and results to meet the demands of a challenging workload
• Knowledge of learning & development programme management or recruitment would be beneficial
• Natural and confident communicator with a credible personal style.
• Builds great rapport and nurtures sound business relationships
• Cantonese and/or Mandarin language skills would be highly advantageous, but not essential

Why AMS?

We all play a role in our success - whether that’s working directly with clients or adding value behind the scenes. By working together, we bring stronger insight to our clients and create more diverse and rewarding career journeys for our people.

Beyond our standard benefits package, you’ll have the flexibility, autonomy, and trust to work in a way that fits you. Our focus is on enabling meaningful collaboration and support, so you can do your best work - your way.

We offer

• Growth and development focused on your strengths
• The opportunity to develop a career within one of the world’s leading organisations specialising in talent and workforce solutions.
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you getone additional paid day off each year to volunteerfor a cause that matters to you
• A competitive reward and benefits package
• Flexibility in how and where you work
• Hybrid model

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [e-mail] or make a member of our Talent Acquisition team aware at any time.