Global Company Secretarial Associate

Lenovo Inc.; Hong Kong; On-site; HKD 180,000 - 260,000; Full time

Job summary

Lenovo is seeking a diligent company secretary assistant to provide support for the listed company and its group entities in Hong Kong, the BVI, and the Cayman Islands. You will assist in preparing statutory filings, annual reports, and circulars, and coordinate board and shareholders’ meetings.

The role requires English and Chinese proficiency, familiarity with HK Companies Ordinance, and strong MS Word and Excel skills.

Qualifications

• Degree holder in a relevant discipline.
• Working knowledge of the Hong Kong Companies Ordinance and Listing Rules is an advantage.
• 1–2 years of experience in company secretarial, office administration, or related fields, ideally within a sizable or multinational firm.
• Strong command of written and spoken English and Chinese (including Putonghua).
• Proficient in MS Word, Excel, and Chinese word processing.
• Detail-oriented, well-organized, and patient.
• Immediate availability is highly preferred.

Responsibilities

• Provide company secretarial support for the listed company and its group entities incorporated in Hong Kong, the BVI, and the Cayman Islands, ensuring compliance with applicable statutory and regulatory requirements.
• Assist in preparing and filing statutory documents and returns, and in preparing annual/interim reports, announcements, and circulars.
• Coordinate board, committee, and shareholders’ meetings, including logistics, preparation of meeting papers, and maintenance of minutes and statutory registers.
• Manage vendor onboarding processes and handle invoice settlement.
• Provide secretarial and administrative support to senior team members.
• Support ad hoc projects and assignments as required.

Skills

English proficiency

Chinese proficiency

Education

Degree holder in a relevant discipline

Tools

MS Word

Excel

Chinese word processing

Job description

Lenovo is seeking a diligent company secretary assistant to provide support for the listed company and its group entities in Hong Kong, the BVI, and the Cayman Islands. You will assist in preparing statutory filings, annual reports, and circulars, and coordinate board and shareholders’ meetings.

The role requires English and Chinese proficiency, familiarity with HK Companies Ordinance, and strong MS Word and Excel skills.