Company Secretarial Administrator

Lenovo; Hong Kong; On-site; HKD 180,000 - 260,000; Full time

Job summary

Lenovo is seeking a diligent company secretary assistant to provide support for the listed company and its group entities in Hong Kong, the BVI, and the Cayman Islands. You will assist in preparing statutory filings, annual reports, and circulars, and coordinate board and shareholders’ meetings.

The role requires English and Chinese proficiency, familiarity with HK Companies Ordinance, and strong MS Word and Excel skills.

Qualifications

• Degree holder in a relevant discipline.
• Working knowledge of the Hong Kong Companies Ordinance and Listing Rules is an advantage.
• 1–2 years of experience in company secretarial, office administration, or related fields, ideally within a sizable or multinational firm.
• Strong command of written and spoken English and Chinese (including Putonghua).
• Proficient in MS Word, Excel, and Chinese word processing.
• Detail-oriented, well-organized, and patient.
• Immediate availability is highly preferred.

Responsibilities

• Provide company secretarial support for the listed company and its group entities incorporated in Hong Kong, the BVI, and the Cayman Islands, ensuring compliance with applicable statutory and regulatory requirements.
• Assist in preparing and filing statutory documents and returns, and in preparing annual/interim reports, announcements, and circulars.
• Coordinate board, committee, and shareholders’ meetings, including logistics, preparation of meeting papers, and maintenance of minutes and statutory registers.
• Manage vendor onboarding processes and handle invoice settlement.
• Provide secretarial and administrative support to senior team members.
• Support ad hoc projects and assignments as required.

Skills

English proficiency

Chinese proficiency

Education

Degree holder in a relevant discipline

Tools

MS Word

Excel

Chinese word processing

Job description

We are Lenovo. We do what we say. We own what we do. We WOW our customers.

Lenovo is a US$83 billion revenue global technology powerhouse, ranked #153 in the Fortune Global 500, and serving millions of customers every day in 180 markets. Focused on a bold vision to deliver Smarter Technology for All, Lenovo has built on its success as the world’s largest PC company with a full-stack portfolio of AI-enabled, AI-ready, and AI-optimized devices (PCs, workstations, smartphones, tablets), infrastructure (server, storage, edge, high performance computing and software defined infrastructure), software, solutions, and services. Lenovo’s continued investment in world-changing innovation is building a more equitable, trustworthy, and smarter future for everyone, everywhere. Lenovo is listed on the Hong Kong stock exchange under Lenovo Group Limited (HKSE: 992) (ADR: LNVGY).

This transformation together with Lenovo’s world-changing innovation is building a more inclusive, trustworthy, and smarter future for everyone, everywhere. To find out more visit www.lenovo.com , and read about the latest news via our StoryHub .

Description and Requirements

Key Responsibilities

• Provide company secretarial support for the listed company and its group entities incorporated in Hong Kong, the BVI, and the Cayman Islands, ensuring compliance with applicable statutory and regulatory requirements
• Assist in preparing and filing statutory documents and returns, and in preparing annual/interim reports, announcements, and circulars
• Coordinate board, committee, and shareholders’ meetings, including logistics, preparation of meeting papers, and maintenance of minutes and statutory registers
• Manage vendor onboarding processes and handle invoice settlement
• Provide secretarial and administrative support to senior team members
• Support ad hoc projects and assignments as required

Requirements

• Degree holder in a relevant discipline
• Prior experience or academic background in company secretarial work preferred; working knowledge of the Hong Kong Companies Ordinance and Listing Rules is an advantage
• 1–2 years of experience in company secretarial, office administration, or related fields, ideally within a sizable or multinational firm
• Strong command of written and spoken English and Chinese (including Putonghua)
• Proficient in MS Word, Excel, and Chinese word processing
• Detail-oriented, well-organized, and patient
• Self-motivated, diligent, and able to work under pressure and meet deadlines
• Immediate availability is highly preferred

If you require an accommodation to complete this application, please contact [e-mail]