Facility Manager

Vitasoy International Holdings Ltd; Tuen Mun; In loco; HKD 680.000 - 1.000.000; Tempo pieno

Descrizione del lavoro

Vitasoy International Holdings Ltd is seeking a seasoned Facilities Manager to oversee end-to-end building services for owned and leased premises in Hong Kong. The role requires strong leadership, safety compliance, and project management skills to support uninterrupted operations.

You will manage maintenance programs, supervise security and life safety systems, and drive cost-effective service contracts while ensuring regulatory adherence and environmental stewardship across facilities.

Competenze

• Bachelor's degree or higher in Property & Estate Management, Building Services, Electrical Engineering, Mechanical Engineering, or related disciplines.
• Excellent knowledge of quality management, occupational safety and health, and food safety systems (GMP, HACCP, ISO).
• Strong negotiation and tender management experience.

Mansioni

• Oversee end-to-end maintenance of building services (M&E, HVAC, electrical, plumbing) for owned and leased premises.
• Develop preventive maintenance programs ensuring compliance with regulations and safety standards.
• Manage soft services (cleaning, pest control, waste management, landscaping, laundry) to meet safety and environmental standards.
• Plan and supervise renovations and A&A projects from conception to completion with safety-by-design principles.
• Prepare technical proposals, feasibility studies, and project reports for repairs and improvements.
• Maintain life safety and security systems (CCTV, access control, fire alarms) for 24/7 readiness.
• Lead safety/compliance execution with risk assessments and incident investigations.
• Oversee contractor processes, procurement, and performance evaluation with safety verification.
• Monitor expenditures, budgets, and financial governance; lead annual facilities budget planning.
• Oversee waste management and recycling programs complying with environmental regulations.
• Provide leadership to facility, maintenance, and technical support teams.
• Foster a culture of safety, compliance, and operational excellence.

Conoscenze

Team leadership

Communication

Interpersonal ability

Negotiation

Project management

English and Chinese fluency

Putonghua preferred

Formazione

Bachelor's degree in Property & Estate Management / Building Services / Electrical Engineering / Mechanical Engineering

Strumenti

AutoCAD

Descrizione del lavoro

Responsibilities

• Oversee the end-to-end maintenance of all building services (M&E, HVAC, fire services, electrical, plumbing, and drainage) for both owned and leased premises, ensuring optimal operational readiness to support uninterrupted business operations.
• Develop and implement comprehensive preventive maintenance programs for all critical systems, ensuring all activities are conducted in strict compliance with relevant regulations and safety standards.
• Manage all soft services (cleaning, pest control, waste management, landscaping, and laundry) to ensure they meet operational, workplace safety, and environmental standards (e.g., GMP, ISO).
• Plan, supervise, and execute facility renovations, fit-out works, and Alteration & Addition (A&A) projects from conception to completion, integrating safety-by-design principles and ensuring contractor adherence to site safety protocols.
• Prepare and present technical proposals, feasibility studies, and project reports for repair, maintenance, and improvement initiatives.

2. Security, Access & Life Safety Systems

• Maintain full responsibility for all life safety and security systems (CCTV, Access Control Systems, Fire Detection & Alarm Systems) to ensure 24/7 operational readiness as mandated by the Fire Services Ordinance and other regulatory requirements.
• Establish and maintain effective security protocols for access control, safeguarding personnel, company assets, and sensitive areas while supporting operational efficiency.
• Manage and supervise security personnel, fostering a culture of heightened emergency procedure awareness, vigilance, and proactive site safety monitoring.

3. Safety & Compliance Execution

• Conduct regular facility inspections and risk assessments to proactively identify and mitigate hazards, preventing accidents and ensuring a continuously safe working environment.
• Lead or assist in incident investigations for any facility-related accidents, dangerous occurrences, or near-misses, implementing robust corrective and preventive actions to prevent recurrence.
• Ensure all facility operations, contractor works, and maintenance activities comply with all applicable ordinances, permit-to-work systems, and corporate safety governance.
• Manage the end-to-end contractor process, including selection, negotiation, and ongoing performance evaluation, with rigorous verification of safety compliance, methodologies, statutory training, and insurance.
• Monitor contractor works on-site to ensure active adherence to agreed safety plans, quality standards, project timelines, and all applicable legal requirements.
• Administer a portfolio of service contracts for technical, cleaning, landscaping, and other facility-related services, ensuring service quality and cost-effectiveness.
• Lead the annual budget planning process for the facilities department, incorporating operational expenditure (OPEX) and capital expenditure (CAPEX) for improvement projects.
• Exercise stringent financial control by monitoring all expenditures, tracking against budgets, conducting variance analysis, and reporting on financial performance.
• Uphold corporate financial governance by ensuring all spending complies with established procurement policies and procedures, with adequate provisions for safety-critical maintenance and mandatory training.
• Oversee waste management and recycling programs, ensuring operations comply with environmental regulations and promote a safe, hazard-free workplace.
• Provide direct leadership, mentorship, and coordination for the facility, maintenance, and technical support teams.
• Foster a team culture where safety, statutory compliance, and operational excellence are fundamental and non-negotiable aspects of all daily operations and strategic decisions.

7. Ad-hoc Duties

• Undertake any ad-hoc projects, initiatives, or duties as directed by management, ensuring all safety, regulatory, and business implications for Hong Kong operations are identified and effectively managed.

Job Requirements

• Bachelor's degree or higher in Property & Estate Management, Building Services, Electrical Engineering, Mechanical Engineering, or related disciplines.
• Valid Construction Industry Safety Training Certificate (Green Card) required. Candidates who can obtain the Green Card within three months of employment commencement may be considered.
• Valid Security Personnel Permit required. Candidates who can obtain the permit within three months of employment commencement may be considered.
• Valid Safety and Health Supervisor Certificate required. Candidates who can obtain the certificate within six months of employment commencement may be considered.
• Minimum of 10 years' comprehensive experience in property management, with at least 8 years in a supervisory or managerial capacity.
• Proven track record in managing the complete tender process, including drafting technical specifications and tender documents, bid evaluation, contract negotiations, and final award recommendations.
• Physically fit for work
• Comprehensive knowledge of quality management, occupational safety and health, and food safety systems (e.g. GMP, HACCP, ISO) with understanding of relevant regulatory requirements is an advantage
• Exceptional team player with outstanding communication and interpersonal abilities
• Strong negotiation and project management capabilities
• Self-motivated, mature professional with independent judgment and confidence in engaging with senior corporate executives
• Fluency in written and spoken English and Chinese; proficiency in Putonghua is preferred
• Proficiency in Microsoft Office applications; AutoCAD skills are advantages
• Ability to work effectively under pressure and respond to 24-hour emergency situations
• Candidate with less experience will be considered as Assistant Manager