Assistant Corporate Services Officer – Fire Safety & Security

China Aircraft Services Limited; Hong Kong; On-site; HKD 279,000 - 402,000; Full time

Job summary

China Aircraft Services Limited is seeking an Assistant Corporate Services Officer to support fire safety and security, facilities and regulatory compliance within our Hong Kong operations.

You will assist in implementing fire safety procedures, managing access control and coordinating maintenance with contractors, while liaising with regulatory bodies and internal departments to ensure safe, compliant premises.

Qualifications

• Diploma or higher diploma in Facility Management, Fire Safety, Security Management, Building Services Engineering, Property Management or related disciplines.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint) is required or advantageous.
• Professional qualifications in Fire Safety, Occupational Safety, Security Management or Facility Management are a plus.

Responsibilities

• Assist in implementing and administering Fire Safety Guidance Procedures and maintain records and regulatory documentation.
• Coordinate inspections, testing and maintenance of fire safety systems with contractors and ensure compliance.
• Manage the Permit Office, access control, visitor management and security records.
• Coordinate corrective and preventive maintenance of facilities, fire protection equipment and security systems.

Skills

Fire safety management

Security management

Facilities management

Contractor management

Regulatory compliance

Education

Diploma or Higher Diploma in Facility Management or Fire Safety

Tools

Microsoft Office

Job description

Assistant Corporate Services Officer – Fire Safety & Security

Main Duties

Fire Safety Management

• Assist in the implementation and administration of the Company's Fire Safety Guidance Procedures
• Coordinate routine inspections, testing and maintenance of fire service installations and equipment
• Support annual inspections, certifications, and statutory examinations of fire safety systems by registered contractors
• Maintain fire safety records, maintenance logs, certificates, and regulatory documentation
• Assist in organizing emergency response drills and exercises and fire safety awareness programmes for employees and contractor
• Monitor contractors perform fire safety related work and ensure compliance with applicable safety regulations

Security and Access Control

• Manage the Permit Office in accordance with the security program
• Administer facility access control, visitor management and security clearance procedures
• Process, issue, renew and maintain access cards, visitor passes, permits and security records
• Monitor compliance with security procedures and investigate irregular access or security incidents
• Coordinate with security service providers to ensure effective security coverage of company premises
• Maintain records and reports related to security operations, incidents and access control activities
• Support the TRA Security Manager to implement the Tenant Restricted Area Security Program (TRASP)

Facilities and Corporate Services Support

• Coordinate corrective and preventive maintenance works related to facilities, fire protection equipment and security systems
• Liaise with internal departments, contractors and service providers on maintenance and operational matters
• Assist in managing service contracts, quotations, purchase requisitions and contractor performance monitoring
• Support office accommodation management, staff facilities and corporate services projects
• Arrange routine inspections of company premises and follow-up on rectification works
• Communicate service interruptions, maintenance activities and facility-related notices to stakeholders

Regulatory Compliance and Liaison

• Assist in maintaining licenses, permits and statutory records related to fire safety and security requirements
• Liaise with government authorities, regulatory bodies, airport authorities and external auditors when required
• Ensure all documentation is properly maintained for audits, inspections and compliance reviews
• Support investigations and reports related to fire safety, security incidents and facility-related matters

Administrative Support

• Prepare reports, presentations, correspondence and management summaries
• Maintain departmental filing systems, databases and records
• Support RFQ, invoice verification and procurement administration

Qualifications and Requirements

• Diploma or Higher Diploma in Facility Management, Fire Safety, Security Management, Building Services Engineering, Property Management, Facility Management or related disciplines
• Relevant professional qualifications in Fire Safety, Occupational Safety, Security Management or Facility Management is an advantage
• Registered Fire Service Installation Contractor (knowledge/experience) or equivalent fire safety training
• Holder of Security Personnel Permit or First Aid Certificate or Occupational Safety and Health qualifications is an advantage
• Minimum 2 years' relevant experience in fire safety, security operations, facilities management, property management or corporate services in industrial properties
• Experience in managing contractors and service providers is preferred
• Experience in airport, industrial, commercial building or aviation environments would be an advantage
• Good knowledge of Hong Kong fire safety regulations, building services and security operations
• Familiarity with access control systems, CCTV systems and visitor management processes
• Understanding statutory compliance, contractor management and workplace safety requirements
• Strong coordination and organizational skills
• Good communication and interpersonal skills
• Ability to work independently and handle multiple assignments simultaneously
• Detail-oriented with good record management and documentation skills
• Proficient in Microsoft Office applications, including Word, Excel and PowerPoint
• Good command of written and spoken English and Chinese (including Putonghua)
• Responsible, proactive and service-oriented
• High integrity with strong awareness of confidentiality and security requirements
• Team player with a positive and professional attitude
• Candidates with less experience but willing to learn will also be considered

You may consider your application not being selected if you do not receive any invitation for interview within two months upon the date of your application.