Facilities Manager

Leadingnation; Hong Kong; On-site; HKD 446,000 - 725,000; Full time

Job summary

The English Schools Foundation (ESF) is seeking a Facilities Manager at South Island School to support the Business & General Manager in overseeing school facilities, Health & Safety, and outsourced contractors. The role leads the site team to ensure the campus is secure, well-maintained and safe for all users.

You will manage budgets, coordinate maintenance programmes with ESF FDD, oversee health & safety, and drive improvements while ensuring compliance with local regulations.

Qualifications

• Degree/ Diploma in Building Services, Facilities Management or related technical subject.
• Proven record in facilities, property or project management and administration.
• Knowledge of health and safety regulations and building codes.

Responsibilities

• Lead site and technical teams for repair, maintenance and event support.
• Coordinate routine maintenance programs with ESF FDD (landscaping, electrical, fire services).
• Monitor outsourced services (security, cleaning, landscaping, catering) and manage budgets.
• Oversee facilities rental, tenders and handover inspections.

Skills

English fluency

Cantonese

Staff management

Project coordination

Stakeholder liaison

Education

Building Services degree

Job description

South Island School is seeking a Facilities Manager to support the Business & General Manager in overseeing school facilities and Health & Safety. The role will lead the site team and manage outsourced contractors to ensure the campus remains secure, well-maintained, and safe for all users.

Facilities Management

• Ensure safe and efficient operation of the building facilities, including environmental and sustainable consideration.
• Manage the housekeeping of the school facilities.
• Lead the site and technical team in providing prompt repair, maintenance, and event support.
• Co-ordinate with ESF FDD in the routine maintenance programs, eg. Landscaping, electrical audit, fire services, etc.
• Monitor the performance of outsourced services (eg. security, cleaning, landscaping, catering, etc.)
• Liaise and co-ordinate with FDD and contractors to ensure the works are carried out in the agreed manner and schedule.
• Compile, organize and update operational manuals for school fixtures and facilities (eg. Air Cond plan, electricity plan, water meter plan, etc.)
• Ensure school complies with statutory building regulations and ordinances.
• Organize the school building materials store and ensure items are properly filed/stored/labeled.
• Manage the school buildings and improvement projects and handover inspections.
• Administer Facilities and Administration Tenders.
• Oversee the Health & Safety aspects and drive the H&S Committee to identify areas of improvements.
• Administer facilities rental and new business development.
• Prepare and manage the school facilities budget.
  

Report to BGM

• Direct line managed: Facilities Officer, Maintenance Technician, Caretaker, Janitors, Receptionist, Office Assistant.
• Indirect line managed: Administrators, School Nurse, Life Guards.
  

Abilities

• Fluency in oral, written English and Chinese (Cantonese).
• Attentive to details and follow-up works.
• Excellent staff management and project co-ordination skills.
  

Knowledge

• Knowledge of HKSAR Buildings, Health & Safety Ordinances, Codes, and Standards.
• Understanding of school operations/functions/systems is an advantage
  

Core Soft / Transferable Competencies required

• Able to collate users requirements from different stakeholders and recommend the best and most efficient solution in compliance with regulations and budget.
• Team player with strong prioritization and organization skills to handle multi-tasks.
• Pro-active, logical thinking, and with strong common sense.
• Able to manage crisis and establish preventive plans.
  

Development activities

• To be negotiated as part of the post holder initial competencies and as part of the performance management process.
  

Relevant courses

• Health & Safety
• Staff Management
  

Minimum typical education

• Degree/Diploma in Building Services, Facilities Management, or relevant technical subjects
  

Minimum Typical Experience

• Proven record in facilities/property/project management and administration experience
  

ESF is an Equal Opportunities Employer

The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.

Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.

ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references.

In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.

About Us

The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.

There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools.

www.esf.edu.hk

About The Team

South Island School is a dynamic, innovative and forward-looking school located in a green setting on the south side of Hong Kong Island. It caters for 1,440 students from around 40 different nations. The school prides itself on a strong values-based philosophy, an international outlook, a personalised curriculum and very high academic standards. There is a focus on the development of students’ personal qualities, fostering a skill set which is creative and contemporary and which develops community responsibility under the banner ‘Making a Difference’. The school is inclusive and makes excellent provision for students with a range of individual needs.

The school is authorised by the IBO to offer the MYP (Years 1-3), the IBDP, and the IBCP.

https://sis.esf.edu.hk