Receptionist

English Schools Foundation; Hong Kong; On-site; HKD 134,000 - 190,000; Full time

Job summary

The English Schools Foundation (ESF) Beacon Hill School is seeking a full-time Receptionist (10.5 months) to support the smooth running of the school office and provide information services across the school. The role includes front desk duties, attendance support, and coordinating with bus contractors.

Requirements include excellent interpersonal skills, fluent English and Cantonese, proficiency in MS Office/Google Workspace, and at least two years of administrative experience.

Qualifications

• Excellent interpersonal and organisational skills.
• Excellent command of spoken and written English and Cantonese. Proficiency in Putonghua would be an asset
• Proficiency in MS Word, Excel, Powerpoint, Google Workspace and other Microsoft applications
• A team player who is customer‑oriented, adaptive, has work integrity and with the ability to follow established expectations
• Possesses strong office administration skills
• Ability to prepare paperwork and manage digital resources and data in an organised way
• Pays attention to details
• Ability to interact respectfully with children and parents
• At least two years administrative and secretarial experience preferred

Responsibilities

• Answer telephone calls courteously, distribute messages, handle enquiries and follow up
• Receive and greet visitors warmly and provide information and assistance
• Cover reception duty as and when required
• Assist with morning and after‑school front office operations
• Assist in daily class attendance
• Coordinate with the school bus contractors
• Provide administrative support for relevant departments such as SMT and Front Office
• Perform other duties as required

Skills

Interpersonal skills

Organisational skills

English & Cantonese

MS Word

Excel

PowerPoint

Google Workspace

Team player

Office admin

Attention to detail

Tools

Putonghua (Mandarin)

Job description

The school requires a full-time Receptionist (10.5 months). The nature of the role is to support the smooth running of the school office in order to provide information services and support across the school.

Main Responsibilities

Administration

• Answer telephone calls courteously, distribute messages, handle enquiries and follow up
• Receive and greet visitors warmly and provide information and assistance
• Cover reception duty as and when required
• Assist with morning and after‑school front office operations
• Assist in daily class attendance
• Coordinate with the school bus contractors
• Provide administrative support for relevant departments such as Senior Management Team (SMT) and Front Office
• Perform other duties as required

Competencies And Requirements

• Excellent interpersonal and organisational skills
• Excellent command of spoken and written English and Cantonese. Proficiency in Putonghua would be an asset
• Proficiency in MS Word, Excel, Powerpoint, Google Workspace and other Microsoft applications
• A team player who is customer‑oriented, adaptive, has work integrity and with the ability to follow established expectations
• Possesses strong office administration skills
• Ability to prepare paperwork and manage digital resources and data in an organised way
• Pays attention to details
• Ability to interact respectfully with children and parents
• At least two years administrative and secretarial experience preferred

Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

For enquiries, please contact Shiree Yam @ 23365221 or Email: [e-mail]

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date. We strongly recommend early applications as we reserve the right to appoint candidates earlier than the closing date.

By applying for this position, your application may be considered for other opportunities (senior‑level roles, head of department, etc.) within ESF.

ESF is an Equal Opportunities Employer

The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.

Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.

ESF is dedicated to ensuring the safety and well‑being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references.

In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.

About Us

The English Schools Foundation (ESF) is the largest English‑medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra‑curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.

There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all‑through schools.

www.esf.edu.hk

About The Team

At ESF Beacon Hill School, we have a team of professional staff providing an all‑round education of the very highest quality academically, creatively and socially, ensuring that each child has the opportunity to reach their potential. Students come to us from many countries and this international mix adds a great deal to the atmosphere and the richness of the school experience. An active Parent Teacher Association and School Council support our school ensuring the school achieves its aims.

We are an inclusive school home to 21 students with more moderate individual needs. These students are catered for within our mainstream classes with additional learning support teachers and educational assistants. We offer a range of programmes depending on the needs of the students, such as a Perceptual Motor Programme, Social Thinking, Friends for Life, B2 - Social/Emotional tracking system, Fine Motor and individualised sensory programmes. Our SEN provision is world leading.

https://beaconhill.esf.edu.hk/