Senior Procurement Officer (Works & Facilities)

English Schools Foundation; Hong Kong; On-site; HKD 480,000 - 640,000; Full time

Job summary

The English Schools Foundation (ESF) in Hong Kong is seeking a Senior Procurement Officer (Works & Facilities) to oversee procurement for campus development, major and minor works, asset enhancement, and facilities management.

The role requires a strong engineering or project management background and a commitment to transparent, cost-effective sourcing in compliance with local building ordinances and statutory requirements.

Qualifications

• Bachelor's degree in Building Management, Engineering or related technical discipline.
• 3–5 years of procurement experience in sizeable organizations (developers, main contractors, MNCs, or large facilities firms).
• Professional procurement qualification (e.g., CIPS, ISM) is advantageous.

Responsibilities

• Contribute end-to-end procurement cycles for major capital works, campus renovations, FM contracts, and structural maintenance.
• Identify potential contractors, prepare tender documents, invite tenders/quotations, and evaluate bids.
• Monitor and evaluate supplier performance and implement corrective actions when necessary.
• Develop and maintain strong relationships with contractors, consultants, and suppliers.
• Oversee day-to-day purchasing operations, ensuring compliance with governance and internal policies.
• Utilize e-tendering systems and e-procurement tools to streamline workflows and manage POs.
• Analyze market trends, price fluctuations, and supply risks to inform procurement decisions.

Skills

Procurement

Tendering

Contract management

Vendor management

Budgeting

Stakeholder management

English communication

Education

Bachelor’s degree in Building Management or Engineering or Supply Chain

CIPS/ISM certification

Tools

E-tendering systems

E-procurement tools

Procurement software

Job description

ESF is now recruiting for a Senior Procurement Officer.

The Senior Procurement Officer (Works & Facilities) will assist the Procurement Manager (Works & Facilities) oversee and manage all procurement activities related to campus development, major and minor works, asset enhancement, and facilities management. This role requires a strong engineering or project management background to ensure that all capital projects, maintenance contracts, and facilities-related sourcing are executed transparently, cost-effectively, and in strict compliance with local building ordinances and statutory requirements.

Key Responsibilities

• Contribute end-to-end procurement cycles for major capital works, campus renovations, facilities management (FM) contracts, and structural maintenance.
• Identify the potential contractors, prepare tender document/RFP/RFQ, invite tenders/quotations, conduct technical and commercial evaluations of bids, collaborating closely with internal users and facilities team.
• Monitor and evaluate supplier performance and implement corrective actions when necessary.
• Develop and maintain strong, long-term relationships with a robust network of contractors, consultants, and suppliers.
• Oversee day-to-day purchasing operations, ensuring all transactions comply with corporate governance, internal procurement policies, and ethical standards.
• Utilize E-tendering systems and e-procurement tools to streamline workflows, track purchase orders, and manage inventory levels.
• Analyze market trends, material price fluctuations, and supply chain risks to provide actionable insights to the Procurement Manager.

Education & Experience

• Degree: Bachelor’s Degree in Building Management, Engineering (Mechanical, Electrical, Civil), Supply Chain Management, or a related technical discipline.
• Experience: A minimum of 3 to 5 years of relevant procurement experience, specifically gained within sizeable organizations (e.g., property developers, main contractors, MNCs, or large-scale facility management firms).
• Certification: Professional qualification from recognized bodies (e.g., CIPS, ISM) is highly advantageous.

Technical Knowledge & Skills

• Familiarity with the Building Ordinance and relevant statutory/regulatory frameworks governing building works and facility maintenance.
• Expertise in tendering procedures and building contract or local standard forms of building contracts.

Language & Communication

• Fluency in English (spoken and written) is mandatory. The candidate must be comfortable negotiating, presenting, and drafting documents in English.
• Good interpersonal and presentation skills.

Personal Attributes

• Outgoing and proactive personality: A natural relationship-builder who enjoys engaging with diverse stakeholders.

Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

For enquiries, please contact Karen Ng @ 37622653 or Email: [e-mail]

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date. We strongly recommend early applications as we reserve the right to appoint candidates earlier than the closing date.

By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.

ESF is an Equal Opportunities Employer

The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.

Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.

ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references. In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.

About Us

The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.

www.esf.edu.hk

About The Team

The English Schools Foundation (ESF) is a modern, well-managed educational organisation, committed to offering an international education to students drawn from over 70 countries. We are proud to be at the forefront of the educational hub in Hong Kong. We actively take advantage of the opportunities that Hong Kong offers as Asia’s world city and the principal gate-way to China. The curriculum, leading to the International Baccalaureate, is adapted to Hong Kong, and the Asia Pacific region. ESF’s 1,100 teachers are highly qualified bringing with them experience from Australia, Canada, New Zealand, the United States, the UK and many other international school systems. All schools offer a broad range of out-of-school activities in Hong Kong and overseas. ESF has over 18,000 students. Our culture is one of joy in learning and pride in achievement. The great majority of our students study for the IB Diploma and gain entry to universities all over the world. ESF has a long-standing commitment to children with individual needs and is the principal provider for English-speaking children with special educational needs in Hong Kong. For further details about ESF, please visit our website at https://www.esf.edu.hk/.