Executive Secretary / 總裁秘書

Asia Pacific Securities Ltd; Hong Kong; Vor Ort; HKD 167.000 - 279.000; Vollzeit

Benefits dieser Stelle

Medical insurance

Year-end bonus

Zusammenfassung

Asia Pacific Securities Ltd in Hong Kong seeks an Executive Assistant to support the President with daily administrative tasks, scheduling, and travel arrangements. You will also manage reception, handle inquiries, and uphold a professional external image in a fast-paced financial services environment.

The role requires a professional appearance, at least one year of relevant experience, and fluency in English. Mandarin proficiency is preferred, with occasional travel and flexible hours.

Qualifikationen

• Professional appearance and demeanor for high-level reception
• At least one year of relevant work experience
• Fluent in English; able to conduct business communications in English
• Proficient in Mandarin; Mainland China background preferred

Aufgaben

• Assist the President with daily administrative and scheduling tasks, including meeting appointments, itinerary planning and coordination
• Accompany the President on business trips and provide administrative support while traveling
• Receive key guests, handle telephone and email inquiries, and maintain a positive external corporate image
• Provide general administrative support: document organization, records management, printing and procurement of office supplies
• Assist in preparing company events, meetings and business functions
• Handle other ad-hoc or confidential tasks as assigned by the President
• Maintain effective communication and coordination with internal departments and external organizations

Kenntnisse

Professional appearance

English fluency

Mandarin proficiency

Business communication

Jobbeschreibung

Job Overview

Assist the President with daily administrative tasks, schedule management, and business travel, while also managing the reception of key guests and upholding the company’s professional image. We offer a competitive compensation package, including medical insurance and year-end bonuses. Our office is located in a prime area of Wan Chai, featuring a comfortable environment with a harbor view. Candidates should possess a professional appearance and demeanor, be fluent in English, and be open to occasional business travel. We welcome applications from individuals with at least one year of relevant experience (recent graduates with some work experience will also be considered).

Key Responsibilities

• Assist the President with daily administrative and scheduling tasks, including meeting appointments, itinerary planning, and coordination.
• Accompany the President on business trips and provide necessary administrative support during travel.
• Receive key guests, handle telephone and email inquiries, and maintain a positive external corporate image.
• Provide general administrative support, including document organization, records management, printing, and procurement of office supplies.
• Assist in the preparation of company events, meetings, and business functions.
• Handle other ad-hoc or confidential tasks as assigned by the President.
• Maintain effective communication and coordination with internal departments and external organizations.

Job Requirements

• Professional appearance, demeanor, and articulate communication style.
• At least one year of relevant work experience (recent graduates with some work experience will also be considered).
• Fluent in English (speaking, listening, reading, and writing), with the ability to conduct business communications and handle documentation in English.
• Proficient in Mandarin; candidates with a background in mainland China are preferred.
• Willingness to undertake occasional business travel (domestic and international) and the ability to adapt to flexible working hours.
• Strong sense of discretion/confidentiality, resilience under pressure, and a meticulous approach to work.
• Candidates available to start immediately are preferred.

職位簡介
協助總裁處理日常行政、行程安排及出差事務，並負責重要賓客接待與對外形象維護。我们提供有競爭力的薪資待遇，醫療保險及年終分紅。公司位於灣仔核心地段，海景辦公室，環境舒適。此職位需形象氣質良好，英語流利，並接受不定期出差。歡迎有1年以上相關經驗人士投遞（有工作經驗的應屆畢業生亦可考慮）。

主要職責

• 協助總裁處理日常行政及行程事務，包括會議預約、行程規劃與協調
• 跟隨並協助總裁出差，出差期間提供必要行政支援
• 接待重要來訪賓客，處理電話及電子郵件查詢，維護良好對外形象
• 處理文件整理、檔案管理、資料列印、辦公用品採購等行政支援工作
• 協助籌備公司活動、會議及商務宴請
• 處理總裁交辦的其他臨時性及保密性事務
• 與內部各部門及外部機構保持良好溝通協調

職位要求

• 形象氣質良好，談吐得體
• 具備1年以上相關工作經驗（有工作經驗的應屆畢業生亦可考慮）
• 英語聽說讀寫流利，能以英語進行商務溝通及文件處理
• 普通話溝通無障礙，有內地背景優先考慮
• 願意接受不定期出差（包括國內及海外），能適應彈性工時
• 具備良好保密意識、抗壓能力及細心的工作態度
• 即時到崗者優先

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Job Function

• 銀行
• 金融服務 - 一般
• 其他