Company Secretarial Assistant

Chong Hing Bank; Hong Kong; In loco; HKD 223.000 - 335.000; Tempo pieno

Descrizione del lavoro

Chong Hing Bank Limited is seeking a highly organized secretary to support its Corporate Secretarial Division in Hong Kong. You will assist in corporate secretarial affairs, board meeting administration, and regulatory filings, ensuring compliance and accuracy.

With a bachelor’s or master’s degree in governance or law, and strong English and Chinese communication, you will work in a dynamic team that values attention to detail and the ability to deliver under tight deadlines.

Competenze

• Bachelor’s or Master’s degree in Corporate Governance, Law or related disciplines.
• HKCGI student/graduate membership preferred.
• Familiarity with Companies Ordinance, SFO and HKMA reporting requirements.
• Excellent English and Chinese writing and communication ability.
• Ability to work independently and meet tight deadlines.

Mansioni

• Assist Corporate Secretarial Division in providing full secretarial support to the Bank and subsidiaries.
• Organize meetings for Board of Directors and Board/Executive Committees, prepare agendas and minutes.
• Prepare and submit statutory filings and regulatory returns on time.
• Assist in preparing annual and interim reports.
• Maintain accurate secretarial records and databases.
• Liaise with external consultants and respond to regulatory inquiries.
• Handle ad-hoc projects as assigned.

Conoscenze

English and Chinese writing

Strong analytical skills

Good communication skills

Independent and able to work under压力

Attention to detail

Proficient in Microsoft Office

Formazione

Bachelor’s or Master’s degree in Corporate Governance or Law

HKCGI student or graduate membership preferred

Strumenti

Microsoft Office

Descrizione del lavoro

Responsibilities

• Assist the Corporate Secretarial Division in providing full secretarial support to the Bank and its subsidiaries, managing a wide range of corporate secretarial affairs to ensure operations are in strict compliance with all applicable statutory and regulatory requirements
• Assist in organizing meetings for the Board of Directors, Board Committees, and Executive Committees, including compiling agendas, preparing meeting materials, and drafting minutes
• Assist in preparing and submitting statutory filings and returns to relevant regulatory authorities in a timely manner
• Assist in the preparation and production of the Bank's annual and interim reports
• Assist in maintaining and ensuring the accuracy, completeness, and up-to-date status of all secretarial records, corporate databases, and filing systems
• Responsible for liaising with external professional consultants and assisting in handling and responding to regulatory bodies’ enquiries
• Assist in handling other ad-hoc projects and tasks as assigned

Requirements

• Bachelor’s or Master’s degree, majoring in Corporate Governance, Law, or other related disciplines
• Student or Graduate membership of The Hong Kong Corporate Governance Institute (HKCGI) is highly preferred
• Basic understanding of the statutory and reporting requirements under the Companies Ordinance, the HKMA Supervisory Policy Manual (SPM), and the Securities and Futures Ordinance (SFO)
• Excellent command of written and spoken English and Chinese (including Cantonese & Putonghua)
• Strong analytical, problem-solving, and communication skills; ability to work independently and deliver high-quality results under pressure and tight deadlines
• Highly detail-oriented, self-motivated, and possess a strong sense of responsibility
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint) and Chinese word processing
• Position offered will be commensurate with the candidate’s relevant experience. Fresh graduates who are passionate about the company secretarial and corporate governance profession are also welcome to apply

工作職責：

• 協助公司秘書部為銀行及其附屬公司提供公司秘書支持，管理全方位的公司秘書事務，以確保公司運作全面符合所有適用的法定及監管要求
• 協助籌備董事會、董事委員會及執行委員會的會議，包括編製會議議程、會議文件及會議紀錄
• 協助準備並向相關監管機構提交法定申報文件
• 協助編製銀行的年度報告及中期報告
• 協助維護及確保所有秘書紀錄、資料庫及檔案系統的準確性與有效性
• 負責與專業顧問進行聯絡，並協助回覆監管機構的查詢
• 協助處理其他臨時專案及被委派的工作

任職要求：

• 學士（碩士研究生）學位或以上，主修企業管治/法律或其他相關專業
• 持香港公司治理公會（HKCGI）學生或畢業會員資格優先
• 對《公司條例》，香港金融管理局《監管政策手冊》及《證券及期貨條例》相關申報要求有基礎認識
• 注重細節、具備自我激勵能力及強烈責任感
• 具備優秀中英文書寫能力，能以流利廣東話、英語及普通話進行溝通
• 具備良好的分析、解決問題及溝通協調能力能夠獨立作業，並能在壓力下如期完成工作
• 精通 Microsoft Office 辦公軟體（包括中文輸入法）
• 聘用職級視乎相關經驗而定，歡迎對公司秘書及企業管治專業充滿熱誠的應屆畢業生申請

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## More Job Information

Salary

• 20000 - 30000 / MONTH

Job Function

• 銀行 · 金融服務 - 一般 · 其他

Location

• 中環

Employment Term

• 全職

Employment Term

• 長期

Education

• 學士