Executive Secretary & Admin Coordinator

Manpower Services (Hong Kong) Limited; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Job summary

Manpower Services (Hong Kong) Limited is looking for a proactive secretary/administration officer to provide comprehensive secretarial and administrative support to senior experts and teams, including travel planning and meeting coordination. The role also supports HR onboarding/offboarding and office administration tasks.

Additionally, you will help organize internal and external receptions, assist with team-building and internal publicity activities, and handle ad-hoc management requests as

Qualifications

• Minimum 2 years of solid experience as a secretary or administration officer.
• Proficient in MS Word, Excel, and PowerPoint.
• Self-motivated, results-driven, a strong team player, and able to work effectively under pressure.
• Strong communication skills in Chinese (Cantonese and Mandarin) and English (written and oral).

Responsibilities

• Provide full secretarial and administrative support to senior experts and teams, including travel and meeting coordination (calendar, reimbursements, and stakeholder coordination).
• Support HR and onboarding/offboarding and handle admin tasks such as assets and office arrangements.
• Assist in organizing internal/external receptions and important meetings, and support team-building and internal publicity activities.
• Handle other ad-hoc requests from management and back up colleagues when needed.

Skills

Secretarial experience

MS Word/Excel/PowerPoint

Team player under pressure

Bilingual communication (Cantonese/MN)

Job description

Manpower Services (Hong Kong) Limited is looking for a proactive secretary/administration officer to provide comprehensive secretarial and administrative support to senior experts and teams, including travel planning and meeting coordination. The role also supports HR onboarding/offboarding and office administration tasks.

Additionally, you will help organize internal and external receptions, assist with team-building and internal publicity activities, and handle ad-hoc management requests as