Executive Secretary

JCDecaux Pearl & Dean Limited; Hong Kong; On-site; HKD 446,000 - 625,000; Full time

Benefits offered by this job

5-day work week

Medical and dental coverage

Forward-thinking media environment

Job summary

JCDecaux Pearl & Dean Limited in Hong Kong seeks an experienced executive assistant to provide timely secretarial and administrative support across business units.

You will coordinate meetings and travel, prepare presentations and reports, handle confidential information, liaise with stakeholders, and assist in projects and events. Fluency in English, Cantonese and Mandarin is required; MS Word/Excel/PowerPoint and Chinese word processing skills are essential.

Qualifications

• Degree holder in Business Administration or relevant qualification
• At least 5 years' experience in secretarial/personal assistant
• Self-motivated, responsible, detail-minded and well organized
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks with precision
• Ability to manage stakeholders and priorities
• Professional handling of confidential information
• Strong interpersonal and communication skills
• Fluency in English, Cantonese and Mandarin
• Proficiency in MS Word, Excel, PowerPoint and Chinese Word Processing

Responsibilities

• Provide timely and exceptional secretarial and administrative support
• Coordinate meetings, schedules, travel arrangements, and business correspondence
• Prepare presentations, reports, and other business documents
• Liaise effectively with internal and external stakeholders
• Handle confidential information with discretion and professionalism
• Manage and assist in organizing company projects, events, etc.
• Maintain business records for corporate projects of highly confidential nature
• Build good relationship and act as a communication bridge with different levels
• Assist in ad-hoc projects as required

Skills

Secretarial/PA experience

Communication skills

Stakeholder management

Discretion and confidentiality

Organization and multitasking

English

Cantonese

Mandarin

Education

Bachelor's degree in Business Administration

Tools

MS Word

Excel

PowerPoint

Chinese Word Processing

Job description

Provide timely and exceptional secretarial and administrative support

Coordinate meetings, schedules, travel arrangements, and business correspondence

Prepare presentations, reports, and other business documents

Liaise effectively with internal and external stakeholders

Handle confidential information with discretion and professionalism

Manage and assist in organizingcompany projects,events, etc.

Maintain business records for corporate projects of highly confidential nature

Build good relationship and act as a communication bridge with different levels

Assist in ad-hoc projects as required

Requirements

• Degree holder in Business Administration or relevant qualification
• At least 5 years’ experience or above in secretarial / personal assistant experience
• Self-motivated, strong sense of responsibility, detail-minded and well organized
• Excellent communication and interpersonal skills
• Capability to handle several tasks with a high degree of precision and effectiveness
• Ability to manage stakeholders and prioritize tasks
• Appropriate and professional management of confidential information
• Strong interpersonal and communication skills
• Excellent spoken and written English, Cantonese and Mandarin
• Proficiency in computer software applications including MS-Word, Excel, PowerPoint and Chinese Word Processing

What We Offer

• 5-day work week
• Attractive benefits package including medical and dental coverage
• Opportunity to work in a forward-thinking, innovative media environment

JCDecaux is an Equal Opportunities Employer. All personal data collected will be handled with strict confidentiality and used solely for recruitment purposes. Applicants not contacted within six weeks may consider their application unsuccessful. However, all applications will be retained for 12 months.

Advertising, Marketing & Communications Services 101-1,000 employees

JCDecaux Transport is the main subsidiary of the JCDecaux Group in Hong Kong, the number one outdoor advertising company worldwide. Established since 1976, JCDecaux Transport is the No.1 outdoor advertising company in Hong Kong, the market leader and pioneer of the outdoor advertising industry. Currently managing the advertising sales concessions of MTR* and Airport Express for over 45 years. The company also operates the advertising concessions for Hong Kong International Airport, Macau International Airport and Pacific Place Passages.