Executive Personal Assistant to CEO

Troverlex Limited; Hong Kong; Hybrid; HKD 279,000 - 502,000; Full time

Benefits offered by this job

Medical benefits

Annual leave

Flexible working hours

Travel with CEO

Job summary

Troverlex Limited seeks an experienced Personal Assistant to provide business and personal support to the CEO in Hong Kong. The role involves managing calendars, coordinating travel, meetings and daily tasks with discretion and care.

You will accompany the CEO to meetings, handle communications, and oversee office setup and expenses. A strong track record supporting a senior executive in both business and personal matters is essential.

Qualifications

• At least five years of experience directly supporting a senior executive in business and personal matters.
• Excellent organisational and time-management skills with meticulous attention to detail.
• Proactive, resourceful approach; able to work independently and take ownership of tasks.
• Caring, discreet, and dependable with strong respect for privacy.
• Ability to handle routine administrative work accurately and consistently.
• Fluent English and Chinese; Cantonese highly proficient, Mandarin an advantage.

Responsibilities

• Manage the CEO’s business and personal calendar, appointments and priorities; coordinate preparations.
• Arrange business and personal travel, flights, accommodation and itineraries; respond to changes.
• Coordinate meetings, prepare materials and follow up on actions to completion.
• Handle correspondence; monitor emails; liaise with business partners and service providers.
• Provide day-to-day administrative support including filing, record-keeping and expense tracking.
• Assist with setting up a new office; coordinate furniture, equipment and services.
• Coordinate personal appointments and errands; accompany CEO to meetings and events.
• Anticipate and resolve issues promptly while maintaining confidentiality.
• Ensure tasks are completed accurately and on time.

Skills

Organisational skills

Time management

Discretion

Attention to detail

Communication skills

Interpersonal skills

Education

Tertiary education

Tools

Office software

AI tools

productivity apps

Job description

Troverlex Limited seeks an experienced Personal Assistant to provide business and personal support to the CEO in Hong Kong. The role involves managing calendars, coordinating travel, meetings and daily tasks with discretion and care.

You will accompany the CEO to meetings, handle communications, and oversee office setup and expenses. A strong track record supporting a senior executive in both business and personal matters is essential.