Executive Assistant to CEO | Flexible, High-Impact Role

Michael Page; Hong Kong; On-site; HKD 420,000 - 540,000; Full time

Benefits offered by this job

Discretionary Bonus

Medical Insurance

Job summary

Michael Page is seeking an Executive Assistant to support the CEO/ Founder of a family office in Hong Kong. The role requires proactive, discreet, and professional administrative support to facilitate fast-moving entrepreneurship.

Responsibilities include calendar management, travel arrangements, and preparation of reports and presentations. The ideal candidate has 5–6 years of secretarial experience and fluency in English, Cantonese and Mandarin, with strong MS Office and AI tools skills.

Qualifications

• Higher education in business administration or relevant studies.
• Around 5-6 years solid secretarial support experience.
• Excellent written and verbal communication in English, Cantonese and Mandarin.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Managing executives' calendars, scheduling meetings, and coordinating appointments.
• Handling travel arrangements, including flights, accommodation, and itineraries.
• Preparing and editing correspondence, reports, and presentations.
• Maintaining confidential files and sensitive information securely.
• Arranging meetings with external vendors (Lawyers, Accountants and other service providers).
• Managing expense reports and processing reimbursements.
• Liaising with internal departments and external stakeholders on behalf of executives.
• Providing general administrative support to ensure efficient office operations.

Skills

Calendar management

Travel coordination

MS Office

AI platforms

English proficiency

Cantonese

Mandarin

Discretion & professionalism

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

AI platforms

Job description

Michael Page is seeking an Executive Assistant to support the CEO/ Founder of a family office in Hong Kong. The role requires proactive, discreet, and professional administrative support to facilitate fast-moving entrepreneurship.

Responsibilities include calendar management, travel arrangements, and preparation of reports and presentations. The ideal candidate has 5–6 years of secretarial experience and fluency in English, Cantonese and Mandarin, with strong MS Office and AI tools skills.