Executive Officer, Council & Committees – Admin & Travel

Hong Kong Dental Association; Hong Kong; On-site; HKD 300,000 - 420,000; Full time

Benefits offered by this job

Medical and dental insurance

Job summary

The Hong Kong Dental Association is seeking an Executive Officer (Council & Committees) to provide secretarial and administrative support for the Council and Committees, including meeting planning, diary management and coordination with relevant parties.

Responsibilities include organizing and attending meetings and courses, coordinating travel for Council Members, drafting documents and materials, supervising junior staff, and ensuring timely execution of Council resolutions and Association

Qualifications

• Holder of a recognised degree with at least 3 years' relevant working experience.
• High proficiency in Chinese and English, with strong written and spoken skills.
• Proficient in MS Word, PowerPoint, Excel and Chinese word processing.

Responsibilities

• Provide secretarial and administrative support for the Council and Committees, including planning, organising and attending meetings, activities and courses which may be held beyond office hours; diary management; service under public appointments, and coordination with relevant parties
• Manage business trips to the Chinese Mainland and overseas for Council Members, including travel and accommodation arrangements, visa support (if required), presentation materials, secretarial support and liaison with host organisations
• Execute the Council’s resolutions and the Association’s policies
• Provide secretarial and administrative support for the Council and Committee members to attend functions and events locally
• Draft correspondence, documents, flyers and presentation materials independently
• Supervise junior colleagues for implementation of projects and directives
• Perform any other appropriate duties as assigned
• Work outside office hours occasionally

Skills

Bilingual English/Chinese

Meeting coordination

Administrative support

Education

Recognised degree

Job description

The Hong Kong Dental Association is seeking an Executive Officer (Council & Committees) to provide secretarial and administrative support for the Council and Committees, including meeting planning, diary management and coordination with relevant parties.

Responsibilities include organizing and attending meetings and courses, coordinating travel for Council Members, drafting documents and materials, supervising junior staff, and ensuring timely execution of Council resolutions and Association