Executive Secretary – Corporate Banking

ALL-STAR AGENCY; Hong Kong; On-site; HKD 312,000 - 446,000; Full time

Job summary

The ALL-STAR AGENCY in Hong Kong is seeking an Executive Secretary – Corporate Banking to provide comprehensive secretarial and administrative support to senior management, department heads and SVP-level stakeholders within the Corporate Banking business.

The role requires exceptional organization, discretion and service orientation to coordinate calendars, travel, expenses and office administration across Hong Kong and overseas offices.

Qualifications

• Diploma or degree in a related field preferred.
• Experience in executive secretarial support or related roles.
• Strong diary-management and travel arrangement skills.
• Ability to support multiple senior stakeholders effectively.
• Highly organized, proactive and detail-oriented.
• Strong communication and interpersonal skills.

Responsibilities

• Coordinate senior-management calendars and meetings, including scheduling and venue arrangements.
• Arrange business travel through approved platforms and prepare itineraries.
• Prepare expense and vendor-invoice submissions with compliant documents.
• Liaise with internal and external contacts to coordinate meetings and events.
• Support onboarding, offboarding and visitor logistics.
• Maintain departmental records and assist with ad hoc management tasks.

Skills

Diary management

Meeting coordination

Business travel

Vendor coordination

Communication skills

Discretion

Education

Diploma/degree in Business Administration

Secretarial Studies

Communications degree

Job description

Join a leading international financial institution in Hong Kong as Executive Secretary – Corporate Banking. You will provide comprehensive secretarial and administrative support to senior management, department heads and SVP-level stakeholders within the Corporate Banking business.

This role is ideal for an organized, professional and service-oriented secretary who is comfortable supporting multiple senior stakeholders in a fast-paced, regional banking environment. You will coordinate daily business arrangements, maintain effective administrative controls and work closely with colleagues across Hong Kong and overseas offices.

About the Role

Key Responsibilities

• Coordinate senior-management calendars and internal or client-facing meetings, including scheduling, invitations, venue reservations, agenda confirmations and logistical arrangements.
• Arrange business travel through approved travel agencies and booking platforms, prepare itineraries, obtain required management approvals and support frequent regional travel requirements.
• Prepare expense and entertainment applications, staff reimbursement submissions and vendor-invoice requests, ensuring all supporting documents are accurate, complete and compliant with Bank policies.
• Liaise with internal support functions, external contacts, Hong Kong colleagues and overseas-office assistants to coordinate meetings, client events, visits and other business arrangements.
• Support staff onboarding, offboarding and visitor logistics, including access requests, corporate devices, workstations, business cards, office passes, Wi‑Fi access and related administrative arrangements.
• Maintain accurate departmental records, forms and control documents, assist with team initiatives and events, and perform ad hoc assignments for management and the Corporate Banking COO Office.

Requirements

• Diploma or degree in Business Administration, Secretarial Studies, Communications or a related discipline is preferred.
• Relevant experience in executive secretarial support, business administration, team coordination or office support, ideally within banking, financial services or a professional‑services environment.
• Strong diary-management, meeting‑coordination and business‑travel arrangement skills, with the ability to support multiple senior stakeholders effectively.
• Good understanding of expense administration, invoice processing, documentation control and internal-policy compliance requirements.
• Highly organised, proactive and detail‑oriented, with sound judgement, discretion and the ability to manage changing priorities in a fast‑paced environment.
• Strong communication and interpersonal skills, with the confidence to work professionally with stakeholders at different seniority levels across Hong Kong and regional offices.