Executive Personal Assistant & Admin Coordinator

Hong Kong International Professional Health Check Association Limited; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Job summary

Hong Kong International Professional Health Check Association Limited is seeking a Secretary to support daily administrative tasks and coordination at its Quarry Bay office in Hong Kong. The role includes document organization, scheduling, vendor/client liaison, and general office duties.

The ideal candidate has 1-3 years of relevant experience, strong English and Chinese skills, and a detail-oriented, independent work style with reliable coordination abilities.

Qualifications

• 1-3 years of relevant experience (Personal Assistant / Administrative Assistant / Secretary / Assistant experience preferred)
• Good command of English and Chinese
• Responsible, detail-oriented, reliable, and good at coordination
• Able to handle tasks independently and follow through to completion
• Basic computer skills (Word/Excel/Email)
• 5 working days per week

Responsibilities

• Manage daily household affairs (e.g., shopping, appointments, follow-ups with services/repairs)
• Support the company's day-to-day administration (e.g., document organization, scheduling coordination, data filing)
• Coordinate with vendors/clients when needed and ensure timely follow-up
• Maintain schedules and to-do tracking to ensure tasks are completed
• Handle other duties assigned by the boss
• Provide support outside office hours as needed (e.g., weekends for urgent matters)

Skills

Administrative experience

English & Chinese (bilingual)

Coordination

Independent worker

Computer basics (Word/Excel/Email)

Tools

Word

Excel

Email

Job description

Hong Kong International Professional Health Check Association Limited is seeking a Secretary to support daily administrative tasks and coordination at its Quarry Bay office in Hong Kong. The role includes document organization, scheduling, vendor/client liaison, and general office duties.

The ideal candidate has 1-3 years of relevant experience, strong English and Chinese skills, and a detail-oriented, independent work style with reliable coordination abilities.