Executive Officer (Council & Committees)

Hong Kong Dental Association; Hong Kong; On-site; HKD 300,000 - 420,000; Full time

Benefits offered by this job

Medical and dental insurance

Job summary

The Hong Kong Dental Association is seeking an Executive Officer (Council & Committees) to provide secretarial and administrative support for the Council and Committees, including meeting planning, diary management and coordination with relevant parties.

Responsibilities include organizing and attending meetings and courses, coordinating travel for Council Members, drafting documents and materials, supervising junior staff, and ensuring timely execution of Council resolutions and Association

Qualifications

• Holder of a recognised degree with at least 3 years' relevant working experience.
• High proficiency in Chinese and English, with strong written and spoken skills.
• Proficient in MS Word, PowerPoint, Excel and Chinese word processing.

Responsibilities

• Provide secretarial and administrative support for the Council and Committees, including planning, organising and attending meetings, activities and courses which may be held beyond office hours; diary management; service under public appointments, and coordination with relevant parties
• Manage business trips to the Chinese Mainland and overseas for Council Members, including travel and accommodation arrangements, visa support (if required), presentation materials, secretarial support and liaison with host organisations
• Execute the Council’s resolutions and the Association’s policies
• Provide secretarial and administrative support for the Council and Committee members to attend functions and events locally
• Draft correspondence, documents, flyers and presentation materials independently
• Supervise junior colleagues for implementation of projects and directives
• Perform any other appropriate duties as assigned
• Work outside office hours occasionally

Skills

Bilingual English/Chinese

Meeting coordination

Administrative support

Education

Recognised degree

Job description

Executive Officer (Council & Committees)

The Executive Officer (Council & Committees) provides secretarial and administrative support for the Council and Committees of the Hong Kong Dental Association, including organising and attending meetings and activities, diary management, service under public appointments, manage business trips and provide secretarial support for Council Members and coordination with relevant parties. The role involves executing the Council's resolutions and the Association's policies, and managing a range of administrative functions.

Key responsibilities

Provide secretarial and administrative support for the Council and Committees, including but not limited to planning, organising and attending meetings, activities and courses which may be held beyond office hours; diary management; service under public appointments, and coordination with relevant parties

Manage business trips to the Chinese Mainland and overseas for Council Members, including travel and accommodation arrangements, visa support (if required), presentation materials, secretarial support and liaison with host organisations

Execute the Council’s resolutions and the Association’s policies

Provide secretarial and administrative support for the Council and Committee members to attend functions and events locally

Draft correspondence, documents, flyers and presentation materials independently

Supervise junior colleagues for implementation of projects and directives

Perform any other appropriate duties as assigned

Work outside office hours occasionally

About you

Holder of a recognised degree with at least 3 years' relevant working experience

High proficiency in Chinese and English (Grade C or above/ Level 3 or above in Chinese Language and English Language (Syllabus B) in HKCEE or HKDSE)

High level of computer literacy, specially in MS Word, PowerPoint, Excel and Chinese word processing

Self-motivated, detail-minded, well-organised with strong problem handling and solving, good communication and interpersonal skills

Able to work independently and willing to work overtime if necessary

Immediate availability is preferred

• Medical and dental insurance

About us

The Hong Kong Dental Association is a professional organisation that serves the dental profession and the public.