Executive Office & Events Coordinator

Stonex Financial (HK) Limited; Hong Kong; On-site; HKD 240,000 - 300,000; Full time

Job summary

StoneX Group in Hong Kong is seeking a reliable Office Assistant to support day-to-day operations with a focus on efficiency. The role requires strong administrative skills and the ability to coordinate activities across departments, greet visitors, and manage calls and deliveries.

The ideal candidate will have at least 2 years of relevant experience, be proficient in Microsoft Office, and communicate fluently in English with Mandarin or Cantonese as a plus.

Qualifications

• 2 years relevant experience preferred.
• Proactive, well organized and goal-oriented.
• Proficiency in Microsoft Office applications.
• Excellent verbal and written communication skills.
• Strong attention to detail with emphasis on accuracy and timeliness.
• Business-fluent English ability preferred
• Bilingual in Mandarin or Cantonese preferred.

Responsibilities

• Overseeing general administrative functions and events in the office.
• Maintain a pleasant work environment and ensure coordination among departments.
• Schedule meetings, appointments and meeting room bookings.
• Manage calendar and events coordination including venues and schedules.
• Greet visitors, offer refreshments and notify staff on arrival.
• Answer incoming calls and assist with inquiries.
• Handle incoming/outgoing courier packages and deliveries.
• Organize office operations and procedures.
• Coordinate with outsourced providers for office upkeep.
• Manage communications including calls, emails, mail, and couriers.
• Support day-to-day office and administrative needs as required.
• Role expected to be in office 5 days a week.

Skills

MS Office

Communication

Bilingual Mandarin Cantonese

Team player

Problem solving

Tools

Microsoft Office

Job description

StoneX Group in Hong Kong is seeking a reliable Office Assistant to support day-to-day operations with a focus on efficiency. The role requires strong administrative skills and the ability to coordinate activities across departments, greet visitors, and manage calls and deliveries.

The ideal candidate will have at least 2 years of relevant experience, be proficient in Microsoft Office, and communicate fluently in English with Mandarin or Cantonese as a plus.