Dynamic Office & Executive Support Specialist

Ark Group International (Hong Kong) Limited; Hong Kong; On-site; HKD 201,000 - 268,000; Full time

Job summary

Ark Group International (Hong Kong) Limited is seeking an Administration Assistant on a secondment contract to provide comprehensive administrative support across employee services, executive support, facilities management, events coordination, and front desk coverage.

You will handle daily requests, coordinate with vendors, manage calendars and travel bookings, and ensure smooth office operations in a fast-paced environment.

Qualifications

• High Diploma or above in Business Administration or related discipline.
• Minimum 1 year of relevant office administration experience preferred.
• Good command of spoken and written English and Chinese; fluent Mandarin with practical conversational Cantonese skills.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Excellent communication, interpersonal, and problem-solving skills.
• Detail-oriented, highly organized, patient, and responsible.
• Able to thrive in a fast-paced environment and work beyond normal hours when required.

Responsibilities

• Handle daily administrative service requests, payment processing, access control systems, document and records management, and office inventory.
• Oversee routine purchasing including office supplies, corporate gifts, festival perks, and printed materials.
• Provide comprehensive administrative support to senior management, including calendar management, travel bookings, and expense claims processing.
• Maintain daily office operations and workplace environment.
• Coordinate with external vendors and property management.
• Oversee office cleaning staff and tea ladies.
• Support in-house and off-site corporate meetings, marketing activities, and festive events.
• Draft office announcements.
• Provide receptionist coverage during leave or shift rotations and handle ad-hoc assignments as required.

Skills

MS Office

English proficiency

Chinese proficiency

Mandarin

Cantonese

Communication skills

Time management

Detail-oriented

Education

High Diploma or above in Business Administration

Job description

Ark Group International (Hong Kong) Limited is seeking an Administration Assistant on a secondment contract to provide comprehensive administrative support across employee services, executive support, facilities management, events coordination, and front desk coverage.

You will handle daily requests, coordinate with vendors, manage calendars and travel bookings, and ensure smooth office operations in a fast-paced environment.