Office Assistant

Stonex Financial (HK) Limited; Hong Kong; On-site; HKD 240,000 - 300,000; Full time

Job summary

StoneX Group in Hong Kong is seeking a reliable Office Assistant to support day-to-day operations with a focus on efficiency. The role requires strong administrative skills and the ability to coordinate activities across departments, greet visitors, and manage calls and deliveries.

The ideal candidate will have at least 2 years of relevant experience, be proficient in Microsoft Office, and communicate fluently in English with Mandarin or Cantonese as a plus.

Qualifications

• 2 years relevant experience preferred.
• Proactive, well organized and goal-oriented.
• Proficiency in Microsoft Office applications.
• Excellent verbal and written communication skills.
• Strong attention to detail with emphasis on accuracy and timeliness.
• Business-fluent English ability preferred
• Bilingual in Mandarin or Cantonese preferred.

Responsibilities

• Overseeing general administrative functions and events in the office.
• Maintain a pleasant work environment and ensure coordination among departments.
• Schedule meetings, appointments and meeting room bookings.
• Manage calendar and events coordination including venues and schedules.
• Greet visitors, offer refreshments and notify staff on arrival.
• Answer incoming calls and assist with inquiries.
• Handle incoming/outgoing courier packages and deliveries.
• Organize office operations and procedures.
• Coordinate with outsourced providers for office upkeep.
• Manage communications including calls, emails, mail, and couriers.
• Support day-to-day office and administrative needs as required.
• Role expected to be in office 5 days a week.

Skills

MS Office

Communication

Bilingual Mandarin Cantonese

Team player

Problem solving

Tools

Microsoft Office

Job description

Connecting clients to markets - and talent to opportunity.

With5,400+ employees and over80,000institutional,commercial,andpaymentsclients, weoperatefrom more than80 offices spread across six continents. As a Fortune 100, Nasdaq-listed provider, we connect clients to the global markets - focusing on innovation, human connection, and providing world-class products and services to all types of investors.

Whether you want to forge a career connecting our retail clients to potential trading opportunities, or ingrain yourself in the world of institutional investing, StoneX Group is made up of four business segments that offer endless potential for progression and growth.

Business SegmentOverview:

Corporate:

Engage in a deep variety of business-critical activities that keep our company running efficiently. From strategic marketing andfinancial managementto human resources and operational oversight,you'llhave the opportunity tooptimizeprocesses and implement game-changing policies.

Position Purpose:

Our busy, client-focused office needs a reliable, well-organized Office Assistant to handle day-to-day operations with a focus on efficiency and time management. In this role you will be expected to provide administrative assistance for the business and be willing to go above and beyond on a daily basis.

• Overseeing the general administrative functions and any events or activities in the office
• Maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, key-record keeping and coordination among departments
• Scheduling meetings, appointments and meeting room bookings within the office
• Schedule & Calendar Management including the coordination & organizing of events, meetings, appointments, schedules, and venues.
• Meet and greet visitors, offer refreshments and notify appropriate staff of their arrival
• Answering / transferring incoming calls, helping with enquiries
• Take care of incoming and outgoing courier packages and other deliveries
• Organize office operations and procedures
• Working together with outsourced providers for the general outlook of the office
• Manage incoming and outgoing communications, including phone calls, emails, courier services, and mail sorting.
• Other day-to-day office and business administrative needs (for eg, expenses) as required.
• This role needs to be cover receptionand is expected to be in office 5 days a week.

To land this role you will need

• 2 years relevant experience preferred
• Our ideal candidate will be a proactive, well organized and goal-oriented person who can work well under pressure, problem solver and team player.
• Proficiency in Microsoft Office applications, and Microsoft Office suite
• Excellent verbal and written communication skills, including social and conflict management.
• Strong attention to detail with emphasis on accuracy and timeliness
• Business-fluent English ability preferred
• Bilingual in Mandarin or Cantonese preferred