Executive Office & Events Coordinator

Rosewood Hotel Group; Hong Kong; On-site; HKD 300,000 - 460,000; Full time

Job summary

Rosewood Hotel Group is seeking an experienced Administrative Executive Assistant to support the CEO and the Executive Office in Hong Kong. You will coordinate meetings, manage calendars, arrange travel, prepare budgets, and assist with internal communications and events.

You will act as the reliable gatekeeper for the Executive Office, liaising with stakeholders across functions. The role demands strong organization, bilingual capability in English and Cantonese/Mandarin, and a collaborative

Qualifications

• 3+ years of administrative experience supporting senior executives, ideally in a multinational organisation.
• Fluent in English, Cantonese and Mandarin.
• Highly organized and detail-oriented with the ability to manage multiple priorities.
• Thrives in fast-paced environments and remains composed under pressure.
• Proactive team player able to work independently with minimal supervision.
• Confident in managing schedules and acting as a reliable gatekeeper for the Executive Office.
• Proficient in Word, Excel, PowerPoint, Outlook, SharePoint and Teams.
• Strong interpersonal and collaborative mindset across the organisation.

Responsibilities

• Coordinate meetings chaired by the CEO's Executive Office, including scheduling, agenda preparation, minute-taking, and technical support.
• Assist with calendar management, travel arrangements, and expense claims for the Executive Office team.
• Organize major internal events such as town halls and CEO Fireside Chats.
• Support budget coordination and tracking for the Executive Office.
• Deliver documents and communications with accuracy and timeliness.
• Provide logistical support for leadership engagements and cross-functional initiatives.

Skills

English

Cantonese

Mandarin

Organizational skills

Detail-oriented

Multitasking

Gatekeeping

Tools

Microsoft Office 365

Job description

Rosewood Hotel Group is seeking an experienced Administrative Executive Assistant to support the CEO and the Executive Office in Hong Kong. You will coordinate meetings, manage calendars, arrange travel, prepare budgets, and assist with internal communications and events.

You will act as the reliable gatekeeper for the Executive Office, liaising with stakeholders across functions. The role demands strong organization, bilingual capability in English and Cantonese/Mandarin, and a collaborative