Executive Front Desk & Facilities Coordinator

Projob21.com Ltd.; Hong Kong; On-site; HKD 267,840 - 401,760; Full time

Job summary

Our client is a well-established European corporate bank with a significant regional presence in Hong Kong. They offer a highly professional, inclusive, and collaborative working culture. They are currently looking for a polished and organized professional to handle their front-of-house presence and support key office logistics.

Working closely with a supportive corporate administration team, you will act as the first point of contact for the bank while ensuring daily operations run seamlessly.

Qualifications

• Diploma holder with 5+ years in corporate reception, admin and facility coordination within an MNC.
• Strong English written and spoken communication skills; reliable and adaptable in a fast-paced, multicultural environment.
• Experience coordinating events, roadshows and executive support across APAC or regional teams.

Responsibilities

• Greet clients, manage central switchboard, handle mail and couriers.
• Oversee meeting room scheduling, setup and catering for regional meetings and events.
• Coordinate office renovations, moves, space layout and vendor liaison.
• Monitor supplies, pantry, and access controls in line with compliance.
• Provide calendar management, T&E and database support to senior executives; assist in business management tasks.
• Plan and coordinate roadshows and events with internal and external stakeholders; act as PA/secretarial support as needed.
• Support regional facilities management across APAC, including ICT-related space planning and incident coordination.

Skills

Corporate receptionist experience

Administrative coordination

English communication

Multicultural environment

Team player

EA & roadshows coordination

Int’l environment adaptability

Education

Diploma holder

Job description

Our client is a well-established European corporate bank with a significant regional presence in Hong Kong. They offer a highly professional, inclusive, and collaborative working culture. They are currently looking for a polished and organized professional to handle their front-of-house presence and support key office logistics.

Working closely with a supportive corporate administration team, you will act as the first point of contact for the bank while ensuring daily operations run seamlessly.