Receptionist/Administrative Assistant

Projob21.com Ltd.; Hong Kong; On-site; HKD 267,840 - 401,760; Full time

Job summary

Our client is a well-established European corporate bank with a significant regional presence in Hong Kong. They offer a highly professional, inclusive, and collaborative working culture. They are currently looking for a polished and organized professional to handle their front-of-house presence and support key office logistics.

Working closely with a supportive corporate administration team, you will act as the first point of contact for the bank while ensuring daily operations run seamlessly.

Qualifications

• Diploma holder with 5+ years in corporate reception, admin and facility coordination within an MNC.
• Strong English written and spoken communication skills; reliable and adaptable in a fast-paced, multicultural environment.
• Experience coordinating events, roadshows and executive support across APAC or regional teams.

Responsibilities

• Greet clients, manage central switchboard, handle mail and couriers.
• Oversee meeting room scheduling, setup and catering for regional meetings and events.
• Coordinate office renovations, moves, space layout and vendor liaison.
• Monitor supplies, pantry, and access controls in line with compliance.
• Provide calendar management, T&E and database support to senior executives; assist in business management tasks.
• Plan and coordinate roadshows and events with internal and external stakeholders; act as PA/secretarial support as needed.
• Support regional facilities management across APAC, including ICT-related space planning and incident coordination.

Skills

Corporate receptionist experience

Administrative coordination

English communication

Multicultural environment

Team player

EA & roadshows coordination

Int’l environment adaptability

Education

Diploma holder

Job description

• Professional Financial and Banking Industry
• Immediate openings & Friendly Culture

Our Client

Our client is a well-established European corporate bank with a significant regional presence in Hong Kong. they offer a highly professional, inclusive, and collaborative working culture. They are currently looking for a polished and organized professional to handle their front-of-house presence and support key office logistics.

The Role

Working closely with a supportive corporate administration team, you will act as the first point of contact for the bank while ensuring daily operations run seamlessly.

Job Duties

Reception & Client Hospitality: Greet corporate clients and institutional guests, manage the central switchboard, and handle incoming/outgoing couriers and mail distribution.

Meeting Room Management: Oversee the scheduling, setup, and tidiness of executive meeting rooms; coordinate logistics and catering for high-level regional meetings and internal events.

Renovation & Project Logistics: Assist the Head of Administration in coordinating upcoming office renovation projects, office moves, and space layout adjustments. Act as the point person for internal staff scheduling and vendor coordination during these updates.

Office Coordination: Monitor office supply levels, manage pantry inventories, and ensure office security access controls are smoothly maintained according to compliance standards.

Requirements

• Diploma Holder, 5yrs+/- integrated corporate receptionist, administrative and facility coordination experience earned from MNC
• Self-motivated team player with steady employment track record.
• Proven multi-tasking and good communication skill in written & spoken English.
• Adaptive to working in a highly multi-cultural & fast paced international environment.
• Expansion Headcount for Global Private Equity
• Team EA & Regional Roadshow Coordination
• Multicultural & Professional Int’l Environment

Job Duties

• Report to a small team of senior expats executives across APAC in charge of Clients & Products Distribution
• Provide full spectrum of business administration & secretarial support including calendar management, T&E and database management
• Accountable for roadshow and events logistics that required extensive liaison with external/internal clients, marketing and vendors
• Provide EA and Business Management support that called for extensive liaison with senior management, committees and line of business
• Consolidation of audit reports, presentations by collaborating with various departments
• APAC In-house Facilities Mgmt Technical Engineer

Regional Accountabilities

• Report to Regional Head of Facilities Management Technical Operations
• Oversight the design and operation of ICT facility mechanical, electrical, and plumbing (MEP) systems, including lighting, power, cooling, and security for the APAC region across 8 countries.
• Assume the regional expert on full spectrum of technical operations matters by working with local technical & facilities management vendors to cater for incident mgmt., office relocation, site establishment, restack and IT changes.
• Provide first class PA/secretarial and administrative support
• Accountable for B2B sales and marketing support