Executive Assistant (只提供英文版)

Baguio; Hong Kong; Presencial; HKD 300.000 - 520.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Birthday Leave

Discretionary Bonus

Sports Subsidy

Newborn Baby Gifts

Training Sponsorship

Office Parties

Descripción de la vacante

Baguio is seeking an Executive Assistant to support the Senior Executive to the Chairman with government and institutional tender submissions and AI-enabled research across the Group. The role blends hands-on drafting, data analysis and cross-unit coordination to deliver high-quality proposals and projects.

You will apply AI tools to research, writing, and presentations, while managing schedules, documentation and confidential information with discretion.

Formación

• Bachelor's degree in any discipline; business, engineering, surveying, finance or a related analytical field is an advantage
• At least 5 years of full-time working experience after graduation in tender or proposal preparation, estimating or costing, audit, consulting or analytical/project roles

Responsabilidades

• Prepare tender and proposal submissions from first draft to final pack, including technical sections and schedules
• Check costings, price schedules and supplier claims against source documents for accuracy
• Apply AI tools across research, proposal writing, data analysis and development of prototypes
• Consolidate decisions across projects and present outcomes to senior leadership
• Maintain live project/tender overview and track milestones to avoid delays
• Represent senior executive at meetings and report key points back clearly
• Build costing models and data checks in Excel for review
• Provide administrative support including scheduling and document preparation
• Handle confidential tender, pricing and commercial information with discretion

Conocimientos

AI tools usage

Excel skills

Business writing

English writing

Chinese (Cantonese)

Educación

Bachelor's degree

Herramientas

Low/no-code tools

Descripción del empleo

The Executive Assistant will work directly with the Senior Executive to the Chairman on government and institutional tender submissions, cross-company projects and AI-enabled work across the Group. This is a hands-on, delivery-focused role combining professional tender drafting, practical application of AI tools in research, analysis and project work, and coordination of decisions and follow-up with colleagues across business units. The position reports directly to the Senior Executive to the Chairman.

The Executive Assistant will work directly with the Senior Executive to the Chairman on government and institutional tender submissions, cross-company projects and AI-enabled work across the Group. This is a hands-on, delivery-focused role combining professional tender drafting, practical application of AI tools in research, analysis and project work, and coordination of decisions and follow-up with colleagues across business units. The position reports directly to the Senior Executive to the Chairman.

Responsibilities:

• Prepare tender and proposal submissions from first draft to final pack, including scored technical sections, method statements, appendices, schedules and supporting evidence, written to a professional standard and structured around the tender's assessment criteria
• Check costings, price schedules, references, qualifications and supplier claims against source documents so that every submission is accurate, complete and defensible
• Apply AI tools as the primary way of working across research, proposal and report writing, presentations, visual material, data analysis and the development of working prototypes and applications
• Contribute to the company's AI-related projects and support the adoption of AI capability in day-to-day work across the Group
• Consolidate pending decisions across projects and workstreams, bring them to the Senior Executive to the Chairman for direction, record the outcomes and follow through with the relevant colleagues until closed
• Maintain an overview of all live projects and tenders, track progress against milestones and raise items that are stalling or at risk
• Represent the Senior Executive to the Chairman at internal and external meetings when required: present his position, gather responses, report key points back promptly and follow up on resulting actions, with decisions remaining with the Senior Executive to the Chairman
• Build costing models, scenario comparisons, scoring simulations and data checks in Excel that are clear enough for others to review and rely on
• Provide administrative support to the Senior Executive to the Chairman, including scheduling, correspondence, document preparation and filing, as a secondary part of the role
• Handle confidential tender, pricing and commercial information with absolute discretion

Requirements:

Education:

Bachelor's degree in any discipline; business, engineering, surveying, finance or a related analytical field is an advantage

Experience:

At least 5 years of full-time working experience after graduation, with a proven record of meticulous work in roles where accuracy carried real consequences, such as tender or proposal preparation, estimating or costing, audit, consulting or analytical and project roles

Technical skills:

• Genuine daily use of AI tools (e.g., ChatGPT, Claude, Perplexity, Gemini or similar) to produce complete deliverables end to end, from research and writing to analysis, presentations, visuals and simple applications, and the ability to explain how the output is verified
• Advanced Excel skills, including building and auditing costing models, scenario tables and scoring simulations
• Strong business writing ability, with experience preparing structured documents such as proposals, reports or submissions against defined criteria
• Exposure to local LLMs, automation tools, no-code or low-code app building, or image and video generation tools is an advantage

Other skills:

• Exceptional attention to detail and a habit of checking work against source documents before it leaves the desk
• Strong written and spoken English and Chinese (Cantonese essential, Mandarin an advantage) for tender writing, internal coordination and vendor or client liaison
• Good organisational and coordination skills to manage multiple tenders and projects concurrently and to follow up with colleagues at all levels until actions are closed
• Composure and stamina during tender submission periods, including occasional extended hours close to deadlines
• Confident and professional in representing a senior executive at meetings, with sound judgement on what to elevate and what to report
• Exposure to government tenders, scored assessment frameworks or the environmental services, cleaning or recycling sector is an adv

Other Benefits:

• Birthday Leave & Gift
• Discretionary Bonus
• Sports Subsidy
• Newborn Baby Gifts
• Training Sponsorship
• Office Party & Employee Events

What can I earn as an Executive Assistant