Executive Assistant to the Director

Prudential Brokerage Limited; Hong Kong; On-site; HKD 420,000 - 640,000; Full time

Job summary

Prudential Brokerage Limited in Hong Kong seeks an experienced Executive Assistant to the Director to provide high-level administrative and personal support, manage complex calendars, travel, and meeting prep. The role requires fluency in English, Mandarin and Cantonese, 5+ years in executive support within financial services, and strong time management.

You will champion efficiency using AI tools and collaborate across the organization for senior leadership.

Qualifications

• 5+ years of executive support experience serving C-suite.
• Experience in financial services is essential.
• Proficient in English, Mandarin and Cantonese.
• Excellent time management and multitasking.
• Able to use AI tools to improve efficiency.

Responsibilities

• Provide direct executive support to the Director, including calendar, travel, and meeting prep.
• Manage personal matters for the Director and assist senior management on ad-hoc projects.
• Foster cross-team collaboration across internal departments.
• Leverage AI tools to streamline administrative processes and documentation.

Skills

Executive support

Languages

Time management

Resilience under pressure

Tech-savvy / AI tools

Job description

We’re Hiring: Executive Assistant to the Director

We are looking for an Executive Assistant to deliver high-level, comprehensive support to our Director, manage select personal logistics, and seamlessly handle ad-hoc requests for senior management.

Key Responsibilities

• Direct Executive Support: Manage complex calendar scheduling, travel arrangements, meeting preparation, and daily administrative/secretarial support for the Director.
• Personal & Ad-Hoc Management: Handle confidential personal matters for the Director and remain flexible to assist other senior management team members on high-priority ad-hoc projects.
• Team Collaboration: Build and maintain strong, collaborative working relationships across all internal teams and departments.
• Efficiency Optimization: Utilize modern AI tools to streamline routine administrative processes, documentation, and workflow efficiency.

Key Qualifications

• Industry Experience: Prior experience working in the financial services/finance industry is essential.
• Executive Support: 5+ years of executive support experience serving C-suite or senior leadership.
• Languages: Good command of written and spoken English, Mandarin, and Cantonese is required.
• Time Management: Exceptional time management, organizational, and prioritization skills, with a proven track record of multitasking effectively
• Tech-Savvy: Basic knowledge and practical awareness of how to use AI tools to enhance work efficiency and speed.
• Resilience: Strong emotional intelligence and a proven ability to work calmly and effectively under pressure.

(All information collected are for recruitment purposes only)