Senior Executive Assistant

Woo Leung Lee Group (Holdings) Limited; Hong Kong; On-site; HKD 180,000 - 300,000; Full time

Benefits offered by this job

Competitive compensation

Direct exposure to senior leadership

Collaborative, high-trust culture

Job summary

Woo Leung Lee Group (Holdings) Limited in Hong Kong seeks a senior executive assistant to support the Managing Director with AI-driven workflows, external communications, and strategic initiatives across a growing portfolio. You will coordinate projects, prepare bilingual documents, and manage schedules, travel, and key meetings.

The ideal candidate brings 8+ years in EA/PR or related roles, fluency in English and Cantonese with Mandarin proficiency, and a Bachelor degree.

Qualifications

• 8+ years of experience in an Executive Assistant, PR project officer, or commercial operations role.
• Experience in family offices, venture capital, PE, consulting, or fast-paced startups preferred.
• Fluency in English and Cantonese; Mandarin proficiency essential (written and spoken).
• Bachelor degree in Business, Communications, or related discipline required.
• Proactive, discreet, and highly professional with strong stakeholder management.

Responsibilities

• Act as operational and communications extension of the Managing Director.
• Coordinate projects, events, and external liaison with partners and advisors.
• Prepare bilingual business communications and executive summaries.
• Manage AI-enabled calendars, travel, and meeting minutes with prompt follow-ups.
• Support corporate secretarial oversight, banking admin, and personal requests.

Skills

Executive support

AI productivity tools

English proficiency

Cantonese proficiency

Mandarin proficiency

Education

Bachelor degree in Business, Communications, or related discipline

Tools

Copilot

Planner

Grok

Job description

We are a dynamic, fast-growing single-family office based in Hong Kong with a global outlook. While our roots are grounded in core traditional business and investments, we are actively expanding and diversifying our portfolio into venture capital, real estate, lifestyle/hospitality, and international direct investments.

We pride ourselves on agility, strategic thinking, and embracing innovation. We believe that the future of business operations lies at the intersection of high-level human judgment and artificial intelligence. We are looking for an energetic, aspiringSenior Executive Assistantwho doesn't just keep up with the pace, but accelerates it by leveraging cutting-edge AI tools to drive efficiency, strategy, and business growth.

The Role

This is not a traditional administrative EA role. While ensuring the day-to-day coordination and events run seamlessly, you will act as an operational and communication extension of the Managing Director. You will handle business-critical liasion, external public communication, assist with event/project tracking, interface with external partners, and support driving commercial initiatives across our diversifying portfolio.

Key Responsibilities

• 1. Commercial & Business Support, and External Communications
• Project & Portfolio Coordination:Track timelines and deliverables under an AI enabled calendar planner, keep updates across various investment holdings, real estate assets, and new business ventures.
• Document & Presentation Preparation:Draft and refine bilingual business, and public relations correspondence, executive summaries, investment pitch decks.
• Stakeholder Management:Act as a primary point of contact and representative of the Managing Director when liaising with external advisors, legal counsel, banks, co-investors, and other business partners.
• 2. Executive & Operational Assistance
• AI-Driven Workflow:Optimize daily operations, check completeness and accuracy, reduce frictions, and automate routine tasks. Build and maintain prompt libraries, automated templates, and smart workflows for the office.
• Calendar & Travel Management:Utilising AI, manage a complex, fast-changing executive schedule and arrange comprehensive international business and family travel itineraries.
• Meeting Management:With various AI tools, prepare meeting agendas, attend key internal/external meetings, immediately transcribe to actionable minutes, and rigorously follow up on action items.
• Family Office Administration:Assist with basic corporate secretarial oversight, banking administration, and lifestyle/personal requests for the Managing Director as needed.
• Data & Knowledge Management:Maintain and query centralized knowledge bases using AI retrieval tools to ensure the Managing Director and team have instant access to critical data.

Requirements & Qualifications

• Experience:8+ years of experience in an Executive Assistant, or PR project officer or commercial operations role—ideally within a family office, venture capital, private equity, management consulting, or fast-paced startup environment.
• Tech & AI Savvy:A genuine passion for technology and artificial intelligence. You must be very familiar with current AI productivity tools (Copilot, Planner,Grok etc.) and eager to experiment with new tools to solve business problems.
• Communication Skills:Exceptional written and verbal communication skills in English, and Chinese (Putonghua). You write with clarity, polish, and speed.
• Maturity & Professional Presence:Speak and write professionally and tactfully, command immediate respect and impact.
• Mindset:Highly proactive, adaptable, and self-driven. You thrive in a small-team environment where priorities shift quickly, and problem-solving is prized over rigid procedures.
• Discretion:Uncompromising integrity and ability to handle highly sensitive, confidential family and business matters with professional tact.
• Language Skills:Highfluency inEnglish and Cantonese is required; professional proficiency inMandarin is essential (written and spoken).
• Education:A Bachelor degree in Business, Communications, or a related discipline.

Key Personal Attributes

• Entrepreneurial Mindset:Thrives in a small team environment, comfortable wearing multiple hats, and possesses a proactive "can-do" attitude.
• Discretion & Trustworthiness:Absolute integrity and discretion when handling highly confidential financial, business, and personal matters.
• Resourcefulness & Problem-Solving:Able to anticipate needs, connect the dots, and solve problems independently without constant supervision.
• Communicative & Team Collaboration:Purpose-driven, putting team interests aheads of others, a collaborative team-player.
• Adaptability & High EQ:Excellent interpersonal skills with the ability to build rapport effortlessly with high-net-worth individuals, senior executives, and operational staff alike.

What We Offer

• Competitive Compensation:Attractive base salary commensurate with experience, plus performance-based annual bonus.
• Growth & Exposure:Direct access to senior leadership and rare, hands-on exposure to a wide variety of industries and direct investments.
• Culture:Collaborative, non-bureaucratic, high-trust environment where initiative is recognized and rewarded.

(All applications will be treated with the strictest confidentiality. Only shortlisted candidates will be notified.)