Executive Assistant to CEO – Bilingual & Board Coordination

Financial Dispute Resolution Centre

Hong Kong

On-site

HKD 312,000 - 446,000

Full time

9 days ago

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Job summary

Financial Dispute Resolution Centre seeks an Executive Assistant to provide comprehensive administrative and secretarial support to the CEO and senior management. You will manage diaries, travel, meetings, and communications in both English and Chinese, liaise with board members and external partners, and handle confidential information with discretion.

The role involves coordinating board/committee meeting logistics, maintaining filing systems, and assisting on ad-hoc projects as needed, on a

Qualifications

Diploma or above in Business Administration, Secretarial Studies or related disciplines; minimum 5 years’ experience.
Experience as a personal assistant or in supporting senior executives; legal/financial firm background is a plus.
Strong proofreading, attention to detail and bilingual English/Chinese communication.

Responsibilities

Provide executive and secretarial support including diary management, travel, meeting coordination, and bookings.
Prepare and distribute correspondence, reports, presentations, and meeting summaries in Chinese and English.
Liaise with board members, executives, and external partners; coordinate board/committee meeting logistics.
Maintain filing systems and handle general admin duties including phone inquiries.
Assist CEO and senior management with ad-hoc projects and progress tracking.