Executive Assistant (3-month Contract)

Financial Dispute Resolution Centre; Hong Kong; On-site; HKD 312,000 - 446,000; Full time

Job summary

Financial Dispute Resolution Centre seeks an Executive Assistant to provide comprehensive administrative and secretarial support to the CEO and senior management. You will manage diaries, travel, meetings, and communications in both English and Chinese, liaise with board members and external partners, and handle confidential information with discretion.

The role involves coordinating board/committee meeting logistics, maintaining filing systems, and assisting on ad-hoc projects as needed, on a

Qualifications

• Diploma or above in Business Administration, Secretarial Studies or related disciplines; minimum 5 years’ experience.
• Experience as a personal assistant or in supporting senior executives; legal/financial firm background is a plus.
• Strong proofreading, attention to detail and bilingual English/Chinese communication.

Responsibilities

• Provide executive and secretarial support including diary management, travel, meeting coordination, and bookings.
• Prepare and distribute correspondence, reports, presentations, and meeting summaries in Chinese and English.
• Liaise with board members, executives, and external partners; coordinate board/committee meeting logistics.
• Maintain filing systems and handle general admin duties including phone inquiries.
• Assist CEO and senior management with ad-hoc projects and progress tracking.

Skills

Proofreading

Interpersonal skills

English & Chinese

MS Office proficiency

Chinese word processing

Education

Diploma in Business Administration

Secretarial Studies

Tools

MS Office Suite

Excel

PowerPoint

Chinese Word Processing

Job description

The Financial Dispute Resolution Centre invites applications for Executive Assistant.

Role Summary

Provides full range of administrative and secretarial support to the Chief Executive Officer (CEO) and Senior Management.

Key Responsibilities

• Provide executive and secretarial support, including diary management, travel, meeting coordination, scheduling appointments, conference calls and room bookings.
• Prepare, format and distribute professional correspondence, reports, presentations and summary notes of meeting in both Chinese and English.
• Liaise with colleagues, board members and external partners.
• Provide administrative and secretarial support, including coordinating the logistics for the Board and committee meetings.
• Handle confidential and commercially sensitive information with the highest level of professionalism and discretion.
• Maintain proper filing systems and handle general administrative duties, including phone enquiries.
• Assist the CEO in liaising with internal departments, following up on action items, and monitoring work progress.
• Assist senior management with ad-hoc projects and information gathering as assigned.

Requirements

• Diploma or above in Business Administration, Secretarial Studies or other related disciplines with a minimum of 5 years of work experience.
• Experience as a personal assistant and/or in providing direct support to senior executives; work experience in dispute resolution, legal, financial or related professional firms an advantage.
• Strong proofreading and document preparation skills; high attention to details.
• Sincere, mature, self-motivated, and patient.
• Good interpersonal skills, polite and effective communication skills in both spoken and written English and Chinese (proficiency in Putonghua an advantage).
• Strong PC skills and proficient in MS Office, Excel, PowerPoint and Chinese Word Processing.

Terms of Employment

Working Hours: 9:00 am – 6:00 pm (Monday to Friday).

3-month contract

Confidentiality of personal data

The FDRC will handle all applications received in strict confidence. All personal data and information collected will only be used for recruitment and appointment related purposes.

The closing date for application is3 December2026.

Shortlisted applicants will be invited for a written test or interview at the FDRC. Applicants not receiving any invitation within two months from the closing date may assume their applications unsuccessful.