EA to CEO (Financial Services - Banking Sector) 55k

Morgan McKinley; Hong Kong; On-site; HKD 600,000 - 900,000; Full time

Job summary

Morgan McKinley is seeking an experienced Executive Assistant to directly support the CEO and coordinate high-level corporate secretarial tasks. The role requires governance experience, stakeholder liaison, and meticulous document management.

The ideal candidate has a strong track record in executive administration, exceptional drafting and presentation skills, and fluency in English and Cantonese with Mandarin as an advantage.

Qualifications

• Bachelor's degree in Business Administration, Corporate Governance, Communications, or a related field.

Responsibilities

• Provide comprehensive secretarial and administrative support to the CEO and Board of Directors, ensuring smooth operation across executive offices and committee functions.
• Draft, review, and refine complex executive communications, board papers, formal minutes, strategy presentations, and high-level correspondence.
• Manage meeting agendas, follow up on action items across departments, and ensure seamless follow-through on key strategic directives.
• Maintain protocols for board-level communications and serve as a diplomatic point of contact for external executive stakeholders and official partners.
• Oversee structured document management systems to maintain absolute confidentiality and compliance for all executive and board records.

Skills

Executive support

Governance coordination

Drafting & presentations

Communication

Discretion & confidentiality

Time management

Education

Bachelor's degree in Business Administration / Corporate Governance / Communications

Job description

About the Role

We are seeking a high-caliber Executive Assistant to directly support the Chief Executive Officer and handle high-level corporate secretarial coordination. This role operates at the intersection of executive leadership, board-level governance, and strategic communication. You will serve as a key administrative liaison between the CEO, board members, key committee representatives, and senior industry stakeholders.

Key Responsibilities

• C-Suite & Governance Support: Provide comprehensive secretarial and administrative support to the CEO and Board of Directors, ensuring smooth operation across executive offices and committee functions.

• Document Preparation & Presentations: Draft, review, and refine complex executive communications, board papers, formal minutes, strategy presentations, and high-level correspondence.

• Meeting & Stakeholder Coordination: Manage meeting agendas, follow up on action items across departments, and ensure seamless follow-through on key strategic directives.

• Protocol & Liaison: Maintain protocols for board-level communications and serve as a diplomatic point of contact for external executive stakeholders and official partners.

• Information Management: Oversee structured document management systems to maintain absolute confidentiality and compliance for all executive and board records.

Key Qualifications

• Education: Bachelor's degree in Business Administration, Corporate Governance, Communications, or a related field.

• Experience: Minimum 10 years of administrative or governance experience supporting senior executives or board committees-preferably within banking, financial services, public institutions, or regulatory environments.

• Language Skills: Outstanding written and spoken English and Cantonese (Mandarin fluency is a strong advantage).

• Core Competencies:

  • Exceptional drafting and presentation skills with meticulous attention to detail.

  • Strong executive presence and confidence liaising with senior business leaders and official representatives.

  • High discretion, sound judgment, and ability to handle sensitive information.

  • Strong organization skills to manage tight schedules and multiple priorities independently.