Executive Assistant & Office Manager, HK Office

Deutsche Börse Group; Hong Kong; On-site; HKD 320,000 - 520,000; Full time

Job summary

Deutsche Börse Group in Hong Kong seeks an Office Manager & Executive Assistant to the Regional Head of North Asia. The role provides comprehensive administrative support, office management, and executive assistance to ensure seamless operations in the Hong Kong office.

You will manage expenses, vendor invoices, regulatory filings, and coordination with regulators. The position requires strong English, Cantonese, and Mandarin communication, high discretion, and the ability to handle multiple

Qualifications

• Minimum 5 years of experience in combined office management and executive assistance.
• Experience supporting senior executives in corporate/financial services environment.
• Strong proficiency in Microsoft Office and Concur expense management system.

Responsibilities

• Oversee office expenses, petty cash, and general expense reporting.
• Review, screen, and process vendor invoices for payment.
• Coordinate with regulators and internal compliance teams on regulatory filings.
• Maintain office policies, records of staff leave, and work-from-home arrangements.
• Plan and execute internal and external events and visits.
• Provide backup support for Admin Executive and visitor management.

Skills

Office management

Executive support

Multitasking

Multilingual communication

Discretion and professionalism

Tools

Concur expense management

Microsoft Office

Job description

Deutsche Börse Group in Hong Kong seeks an Office Manager & Executive Assistant to the Regional Head of North Asia. The role provides comprehensive administrative support, office management, and executive assistance to ensure seamless operations in the Hong Kong office.

You will manage expenses, vendor invoices, regulatory filings, and coordination with regulators. The position requires strong English, Cantonese, and Mandarin communication, high discretion, and the ability to handle multiple