Administrative Assistant, Compliance & Risk Coordination

Hong Kong Exchanges and Clearing Limited (HKEX); Hong Kong; On-site; HKD 201,000 - 268,000; Full time

Job summary

HKEX, located at Exchange Square in Hong Kong, seeks a capable Administrative Assistant to support the Group Risk & Compliance Division. You will coordinate meetings, manage department operations, and assist in risk and compliance activities with professionalism and discretion.

You will liaise with senior executives, executive assistants and external stakeholders, ensuring timely logistics, accurate records and smooth onboarding/offboarding, while delivering reliable administrative support

Qualifications

• Diploma or degree in Business Administration or related discipline.
• At least 3 years’ administrative or coordination experience.
• Strong service orientation with a proactive and professional approach to stakeholder support.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and stakeholder management skills.
• Proven ability to coordinate meetings involving senior executives and external stakeholders.
• Proficient in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint and Teams.
• Professional, proactive and able to handle confidential information with discretion.

Responsibilities

• Provides high-quality administrative support to the Head of Group Compliance and the Head of Risk and Compliance Management Office, together with their teams, in a professional and responsive manner.
• Maintains efficient and well-organized department operations.
• Act as the central coordination point for departmental administrative matters, projects, events and ad hoc assignments.
• Build strong working relationships with executive assistants, administrative teams and external counterparts, and liaise professionally to coordinate meetings and manage logistics.
• Manage and coordinate internal and external meetings, including meetings involving senior management and external stakeholders, by scheduling meetings, consolidating agendas and materials, and arranging related logistics and facilities.
• Provide administrative support across departmental systems, access management, procurement, expense processing and office administration.
• Coordinate staff onboarding/offboarding, equipment and asset management, and departmental reporting activities.
• Maintain departmental records and liaise with internal stakeholders and vendors to support the smooth operation of the Group Compliance function.

Skills

Stakeholder management

Multitasking

Communication

Confidentiality

Organizational skills

Education

Diploma or degree in Business Administration or related

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Job description

HKEX, located at Exchange Square in Hong Kong, seeks a capable Administrative Assistant to support the Group Risk & Compliance Division. You will coordinate meetings, manage department operations, and assist in risk and compliance activities with professionalism and discretion.

You will liaise with senior executives, executive assistants and external stakeholders, ensuring timely logistics, accurate records and smooth onboarding/offboarding, while delivering reliable administrative support