Executive Assistant & Office Manager (Hong Kong)

KOS International Limited; Hong Kong Island; On-site; HKD 406,000 - 487,000; Full time

Job summary

KOS International Limited is seeking an Office Manager in Hong Kong to oversee daily office operations and provide executive support to the Vice President at the Hong Kong office.

The role requires 6+ years of admin experience in an MNC, strong vendor management, and fluency in English, Mandarin, and Cantonese. Proficiency in MS Office and SAP is preferred, with a Bachelor’s degree in a related field.

Qualifications

• Bachelor degree holder in Business Administration, Hospitality Management, or related discipline
• Minimum 6 years' experience of secretary/ office administration, ideally from MNC or sizeable companies
• Strong in vendor management and familiar with property management practices
• Motivated, able to mutli-task and with strong customer-service mindset
• With strong interpersonal and communication skills
• Proficient in Microsoft Office, SAP etc.
• Good command of English, Mandarin and Cantonese

Responsibilities

• Manage daily administrative operations of the Hong Kong office, including facilities, workplace services, and office environment.
• Handle expense processing, cost allocation, and document certification-related matters.
• Coordinate visitor reception, meeting arrangements, catering, and travel logistics.
• Provide executive and business support, including calendar management, meeting coordination, and communication.
• Implement and maintain company administrative policies and procedures in compliance with local requirements.
• Manage vendors and service providers to ensure quality, efficiency, and cost control.
• Support local HR and personnel administration functions.
• Assist with regional projects and collaborate with headquarters to ensure smooth execution.

Skills

Vendor management

Interpersonal skills

Communication

Multitasking

Customer service

Education

Bachelor's degree in Business Administration or related discipline

Tools

Microsoft Office

SAP

Job description

KOS International Limited is seeking an Office Manager in Hong Kong to oversee daily office operations and provide executive support to the Vice President at the Hong Kong office.

The role requires 6+ years of admin experience in an MNC, strong vendor management, and fluency in English, Mandarin, and Cantonese. Proficiency in MS Office and SAP is preferred, with a Bachelor’s degree in a related field.