Executive Assistant & Office Manager for C-Suite Support

Michael Page International (Hong Kong) Limited; Hong Kong; On-site; HKD 279,000 - 424,000; Full time

Benefits offered by this job

Annual Leave 15 Days

Medical Insurance

Job summary

Michael Page International (Hong Kong) Limited in Hong Kong is seeking an EA/Office Manager to support C-Level management in a dynamic financial services environment. The role is 80% secretarial support and 20% office management, with frequent flyer coordination and independent work.

You will handle executive calendars, travel arrangements, vendor relations, budgeting support, and confidential records, while ensuring compliance with internal standards. Fluent English and Mandarin are required.

Qualifications

• Higher education in business administration or relevant studies.
• Proven experience in executive assistance or office management within a professional setting.
• Strong organisational and multitasking abilities - and support frequent flyers management
• Familiarity with office operations and administrative processes.
• Excellent communication and interpersonal skills- fluency in English and Mandarin is a must
• Candidates from Financial Services preferred,
• Proficiency in relevant office software and AI tools.
• A detail-oriented and proactive approach to problem-solving.
• Ability to maintain confidentiality and manage sensitive information.

Responsibilities

• Providing comprehensive administrative and executive support to senior leaders.
• Coordinating schedules, meetings, and travel arrangements.
• Managing office operations, including facilities and supplies.
• Ensuring compliance with internal and external administrative standards.
• Maintaining accurate records and handling confidential documents.
• Overseeing vendor relationships and office service agreements.
• Assisting in budgeting and expense management for office operations.
• Acting as a point of contact for internal and external stakeholders.

Skills

Executive support

Organization

Multitasking

Confidentiality

Communication

Interpersonal skills

Frequent flyers management

Education

Higher education in business administration

Bachelor degree in relevant studies

Tools

Office software

AI tools

Job description

Michael Page International (Hong Kong) Limited in Hong Kong is seeking an EA/Office Manager to support C-Level management in a dynamic financial services environment. The role is 80% secretarial support and 20% office management, with frequent flyer coordination and independent work.

You will handle executive calendars, travel arrangements, vendor relations, budgeting support, and confidential records, while ensuring compliance with internal standards. Fluent English and Mandarin are required.