Executive Assistant/Office Admin -Fund House - 60K

Michael Page International (HK) Ltd; Hong Kong; On-site; HKD 360,000 - 480,000; Full time

Benefits offered by this job

Medical Insurance

Discretionary Bonus

Job summary

Michael Page International (HK) Ltd in Hong Kong seeks an Executive Assistant / Office Administrator to support a Senior Partner with calendar management, travel arrangements, and confidential file handling.

The role covers 70% executive support and 30% broader office administration, requiring excellent English communication, Cantonese/Mandarin advantageous, and the ability to work under pressure.

Qualifications

• Higher education in business administration or relevant field.
• Around 10 years+ experience in secretarial support / administration in financial services.
• Experience in secretarial, administrative, or office management roles.
• Excellent verbal and written English; Cantonese or Mandarin a plus.
• Proactive, independent, and able to handle pressure.

Responsibilities

• Provide executive-level administrative support to senior management, including scheduling meetings and managing calendars.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Maintain confidential files, documents, and reports.
• Handle incoming/outgoing correspondence, emails, letters, and calls.
• Support office administration, ordering supplies and facilities.
• Prepare presentations, reports, and meeting materials.
• Support planning and execution of company events and meetings.
• Ensure compliance with company policies and procedures in all administrative activities.

Skills

Organisational skills

Multitasking

Communication skills (English)

Confidentiality

Independent work under pressure

Education

Higher education in business administration or relevant

Job description

As an Executive Assistant/Office Admin, your main responsibilities will include:

• Providing executive-level administrative support to senior management, including scheduling meetings and managing calendars.
• Coordinating travel arrangements, including flights, accommodations, and itineraries.
• Maintaining and organising confidential files, documents, and reports.
• Handling incoming and outgoing correspondence, including emails, letters, and phone calls.
• Handling personal matters also -liaising with household staff such as drivers, helpers to ensure kids and family schedules are on top of
• Overseeing general office administration, such as ordering supplies and maintaining office facilities.
• Preparing presentations, reports, and meeting materials as required.
• Supporting the planning and execution of company events and meetings.
• Ensuring compliance with company policies and procedures in all administrative activities.

5 Days workFace Paced role

A successful Executive Assistant/Office Admin should have:

• Higher education in business administration or relevant
• Around 10 years+ solid experience in secretarial support / administration in financial services
• Previous experience in a secretarial, administrative, or office management role,
• Strong organisational and multitasking skills with keen attention to detail.
• Excellent verbal and written communication skills in English; proficiency in Cantonese or Mandarin is a plus.
• A proactive attitude with the ability to work independently and under pressure.
• Strong problem-solving skills and a commitment to maintaining confidentiality.

Our client is a boutique fund house with over 15 years presence in Asia. They are currently looking for an EA to support a Senior Partner in the business, this role is around 70% EA and 30% Office Administration for the wider office.

• Medical Insurance
• Discretionary Bonus

What can I earn as an Executive Assistant