Executive Assistant - Luxury Fashion ( Full time/ Part time)

Power Asia Recruitment; Hong Kong; On-site; HKD 260,000 - 460,000; Full time

Job summary

Power Asia Recruitment is seeking an Executive Assistant to support a group leader based in Hong Kong. The role requires a highly organized, proactive individual who can manage a fast-moving schedule and coordinate with stakeholders across time zones.

Responsibilities include calendar management, international travel logistics, preparing materials, drafting memos and reports, and ensuring confidentiality. Fluency in English and Mandarin, strong MS Office skills, and experience supporting senior

Qualifications

• Proven experience supporting senior executives or management teams.
• Excellent written and verbal communication in English and Mandarin.
• Strong organizational and time-management skills.
• Ability to handle confidential information with discretion.
• Flexible and able to adapt to changing priorities.

Responsibilities

• Manage and coordinate the executive's calendar across time zones.
• Coordinate domestic and international travel and itineraries.
• Prepare meeting materials, minutes, and follow-up actions.
• Draft memos, presentations, and business communications.
• Liaise with vendors and internal stakeholders to ensure smooth operations.

Skills

Communication

Organizational skills

Time management

Discretion

Tools

MS Office Suite

Job description

Executive Assistant - Luxury Fashion (Full time/ Part time)

We’re hiring a highly organized and proactive Executive Assistant to support a group leader based in Hong Kong. This role is ideal for someone who is detail-oriented, resourceful, and confident managing a fast-moving schedule—while coordinating with internal and external stakeholders across different time zones and regions.

Key Responsibilities

• Manage and coordinate the executive’s calendar, including scheduling meetings across time zones and prioritizing appointments.
• Coordinate domestic and international travel, including flights, accommodation, transportation, visas (if required), and detailed itineraries.
• Liaise with travel agencies, hotels, transport providers, and other vendors to ensure smooth arrangements.
• Provide general administrative and operational support as needed.
• Prepare meeting materials such as agendas, briefing documents, and follow-up action items.
• Create and format professional presentation slides, reports, business correspondence, and other documents.
• Take accurate meeting notes and produce clear, concise meeting minutes.
• Draft memos, presentations, and business communications on behalf of the executive.
• Prepare and submit expense reports accurately and on time.

Requirements

• Strong written and verbal communication skills in English and Mandarin.
• Proficiency in Microsoft Office (especially Outlook, PowerPoint, Word, and Excel).
• Demonstrated experience supporting senior executives or management teams in an administrative/executive assistant capacity.
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• High attention to detail, strong follow-through, and a reliable execution mindset.
• Ability to work independently, exercise good judgment, and maintain confidentiality.
• Flexible, responsive, and able to adapt to changing business needs and shifting priorities.
• Experience coordinating international meetings and travel logistics is a strong advantage.