Assistant Registrar

Technological and Higher Education Institute of Hong Kong (THEi); Hong Kong; On-site; HKD 520,000 - 780,000; Full time

Job summary

The Technological and Higher Education Institute of Hong Kong (THEi) invites applications for the Manager, Registry role to support academic policies, admissions, student records and graduation activities at the Chai Wan Campus.

Reporting to the Registrar, the successful candidate will lead a team in administering programme requirements, scheduling, and quality assurance with strong English and Chinese language skills.

Qualifications

• A recognised degree (Bachelor) or equivalent, with higher qualifications preferred.
• At least 7 years of relevant experience at senior registry/academic administration level.
• Experience in programme administration, academic policies and student admissions.
• Strong leadership, sense of urgency and effective supervisory skills.
• Excellent planning, reporting, time management and organisational skills.
• Ability to manage multiple priorities with minimal supervision.
• Excellent English and Chinese language skills (Putonghua preferred).

Responsibilities

• Support the Registrar in formulating, updating, implementing and monitoring academic policies, regulations and procedures.
• Coordinate admissions strategies and student recruitment activities, including local and non-local admissions and related materials.
• Lead comprehensive student support services: enrolment, programme registration, scheduling, assessment processing, surveys and graduation administration.
• Compile and publish student-related statistics.
• Coordinate Learning Programme Accreditation and re-LPA activities with accreditation bodies.
• Suggest improvements to Registry operations and information systems.
• Provide secretarial support to boards and committees.

Skills

Leadership

Policy development

Bilingual English Chinese

Time management

Education

Bachelor's degree

Further qualifications preferred

Job description

The Registry is responsible for a wide range of administrative and academic support services that contribute to the strategic development of the Institute, including student recruitment, admissions and registration, class scheduling, the management of assessments and examination, student records administration, graduation, committee secretariat services, academic programme accreditation, and academic policies and regulations.

Reporting directly to the Registrar, the Assistant Registrar is required:

• (a) To support the Registrar in the formulation, update, implementation and monitoring of academic policies, regulations and procedures;
• (b) To assist in the formulation of admissions strategies and co-ordinate all student recruitment activities, including local and non-local admissions, admissions-related promotion and liaison activities, updating and producing admission prospectuses, leaflets, and other related printed materials;
• (c) To lead and provide a comprehensive range of student support services, including student enrolment and programme registration, class and examination scheduling, processing of assessment results, administration of student surveys, and organisation of graduation ceremony;
• (d) To compile and publish various student-related statistics;
• (e) To co-ordinate and provide logistical support for Learning Programme Accreditation (LPA) and re-LPA by the Hong Kong Council for Accreditation of Academic and Vocational Qualifications and other quality assurance agencies;
• (f) To make suggestions to streamline and enhance the daily operations of the Registry and various student-related information systems; and
• (g) To provide secretarial support to various boards and committees.

Requirements:

• (a) A recognised degree or equivalent, preferably with higher or additional academic or professional qualifications;
• (b) At least 7 years of relevant experience at the appropriate level of responsibilities. Relevant work experience at the registry of a higher education institution would be an advantage;
• (c) Proven experience in programme administration / academic policies and regulations / student admissions / student records management;
• (d) Strong leadership qualities, sense of urgency and effective supervisory skills;
• (e) Excellent planning, report writing, time management and organisational skills;
• (f) Ability to manage multiple priorities under minimum supervision; and
• (g) High proficiency in both spoken and written English and Chinese, preferably including Putonghua.

Notes:

• (1) The post is at the rank of "Manager".
• (2) Shortlisted applicants will be required to attend and pass a written test.
• (3) The appointee may be required to perform duties at different locations and outside Hong Kong, and to work irregular hours, shifts, and on Saturdays and Sundays, as necessary.
• (4) The remuneration package will be competitive and commensurate with the appointee’s qualifications and experience.
• (5) The appointee will mainly work at the Chai Wan Campus.

Review of applications will commence as soon as possible and continue until the post is filled.

The Institute reserves the right not to fill the post. Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after completion of the recruitment exercise.