Clerk I/II

The University of Hong Kong; Hong Kong; On-site; HKD 201,000 - 268,000; Full time

Job summary

The University of Hong Kong invites applications for Clerk I/II (holding the functional title of Senior Executive Assistant/Executive Assistant) in the School of Biomedical Sciences. Two-year fixed-term contract with gratuity and retirement benefits contributions; renewal subject to funding and performance.

Role involves administrative support for financial matters, procurement processes, and coordination with stakeholders. Shortlisted candidates will be invited for interview and written test.

Qualifications

• Five passes in HKCEE including English, Chinese and Mathematics or 5 subjects in HKDSEE including English, Chinese and Mathematics.
• Preferably with a recognized degree plus at least 2 years’ work experience.
• Good command of written and spoken English and Chinese; good communication and organizational skills.
• IT proficiency and ability to prioritize multiple tasks to meet deadlines.

Responsibilities

• Provide administrative support to financial matters including RFQ, processing payments, PO, invoices and reimbursement claims.
• Assist in budgetary control matters and undertake duties as assigned by supervisor.

Skills

English proficiency

Chinese proficiency

IT proficiency

Time management

Communication

Education

HKCEE/HKDSEE with 5 passes

Degree preferred

Job description

Clerk I/II (holding the functional title of Senior Executive Assistant/Executive Assistant) in the School of Biomedical Sciences (Ref.: 537288) (to commence as soon as possible, on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to funding availability and satisfactory performance)

Applicants should have 5 passes in HKCEE including English (min. Grade C if Syllabus A/Level 2 from 2007), Chinese (Level 2 from 2007) and Mathematics; or minimum Level 2 or equivalent in 5 subjects in HKDSEE including English Language, Chinese Language and Mathematics, preferably with a recognized degree plus at least 2 years’ work experience. They should have a good command of written and spoken English and Chinese; good communication, organizational and problem-solving skills; IT proficiency; the ability to prioritize multiple tasks efficiently to meet tight deadlines; and competence in performing administrative duties and collaborating with different stakeholders. They should also be attentive to details, a good team player with self-motivation and a strong sense of responsibility. Those with lower qualifications and/or less experience will be considered for the post of Clerk II (holding the functional title of Executive Assistant).

The appointees will provide administrative support to the financial matters of the School, including handling procurement processes such as Request for Quotation (RFQ), processing of payments, purchase orders, invoices and reimbursement claims etc. They may assist in budgetary control matters, and undertake other duties as assigned by the supervisor.

Shortlisted candidates will be invited to attend an interview and written test.

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

Review of applications will start as soon as possible and continue until November 10, 2026, or until the post is filled, whichever is earlier.