Executive Assistant II in the Institutional Advancement Unit

Hku-School-of-Professional-and-Continuing-Educatio; Hong Kong; Sur place; HKD 320 000 - 440 000; Plein temps

Résumé du poste

HKU SPACE invites applications for an Executive Assistant II in the Institutional Advancement Unit. The appointee will support the Alumni Affairs and Development Team with general inquiries, electronic news preparation, website updates, and event logistics.

Flexibility to work beyond regular hours will be required as needed. Candidates should have a strong command of English and Chinese, with proficiency in MS Office and Chinese word processing; knowledge of Dreamweaver, Fireworks, and

Qualifications

• Five HKDSEE subjects Level 2 or above, or HKCEE Level 2/Grade E or above.
• Language proficiency Level 2+ in Chinese and English in HKDSEE/HKCEE.
• Degree/AD/HD in Marketing, Communications, Event Management or related fields is an advantage.
• Good written and spoken English and Chinese; Cantonese and Putonghua fluency.
• Proficiency in MS Office and Chinese word processing.

Responsabilités

• Provide comprehensive administrative support to Alumni Affairs and Development Team in the Institutional Advancement Unit.
• Answer general enquiries and prepare electronic news.
• Update website content and assist in event logistics.
• Perform other duties as assigned; work outside normal hours when necessary.

Connaissances

Interpersonal skills

Written and spoken English & Chinese

Microsoft Office

Chinese word processing

Problem-solving

Formation

Degree/Associate Degree/Higher Diploma in Marketing, Communications, Event Management or related

Outils

Dreamweaver

Fireworks

Illustrator

Description du poste

Executive Assistant II in the Institutional Advancement Unit[RF: 2026/27-FT-085-JDB]

Duties: The appointee will provide comprehensive administrative support to the Alumni Affairs and Development Team in the Institutional Advancement Unit. He/She will be responsible for answering general enquiries, preparing electronic news, updating website content, assisting in event logistic and performing any other duties as assigned.

Requirements: (a) (i) Level 2 or equivalent or above in five subjects in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) or equivalent; or (ii) Level 2 / Grade E or above in five subjects in the Hong Kong Certificate of Education Examination (HKCEE), or equivalent; and (b) met the language proficiency requirements of Level 2 or above in Chinese Language and English Language in the HKDSEE or HKCEE, or equivalent. A recognized Degree or an Associate Degree or Higher Diploma in Marketing, Communications, Event Management or related disciplines will be an advantage. Candidates should have good written and spoken English and Chinese (fluency in Cantonese and Putonghua), strong interpersonal, communication, organisational and problem-solving skills, and proficiency in computer skills including Microsoft Office and Chinese word processing. Knowledge of using Dreamweaver, Fireworks and illustrator will be an additional advantage. Moreover, the appointee should be energetic, independent and also has a willingness to take up responsibilities. Experience in marketing, event management, fundraising and communications will be an additional advantage. Working outside normal office hours will be required when necessary.

Terms of Appointment: Salary placement will be commensurate with qualifications and experience. The contract will normally be for 2 years with the possibility of renewal subject to review. A contract-end gratuity (taxable) will be payable upon satisfactory completion of the contract. Medical and dental benefits, 18 days’ annual leave and the use of library facilities will be provided where applicable. The School also provides staff development opportunities.

Closing Date for Applications: 16 November 2026