Administrative Assistant II/ Executive Officer

HKU Careers; Hong Kong; On-site; HKD 300,000 - 540,000; Full time

Job summary

HKU Careers invites applications for Administrative Assistant II/Executive Officer in the Li Ka Shing Faculty of Medicine. The appointment is two-year fixed-term with contract-end gratuity and retirement benefits, and may be renewed subject to funding and performance.

The appointee will be posted to school/department/faculty offices in a rotational manner, providing support across multiple functional areas. Occasional work outside regular hours may be required.

Qualifications

• Good university degree with at least 5 years’ supervisory experience in higher education or public/quasi-public organizations.
• Excellent command of written and spoken English and Chinese.
• Strong interpersonal, organizational, and problem-solving skills with the ability to produce high-quality outputs in a fast-paced environment.
• Experience in one or more of the following areas: HR, budgeting, education programmes, research administration, public relations/events, student wellness, IT, clinical affairs, facility management, committee support, secretariat services, and special projects.
• Those with less experience may be considered for Executive Officer.

Responsibilities

• Provide support to one or more functional areas within the Faculty/office on a rotational basis.
• Attend interviews or written tests as part of the recruitment process.
• Work outside office hours and on weekends occasionally when required.

Job description

Ref.: 537764
Work type: Full-time
Department: Li Ka Shing Faculty of Medicine (20000)
Categories: Executive / Technical / Support

Administrative Assistant II/ Executive Officer in the LKS Faculty of Medicine(Ref.: 537764)(to commence as soon as possible, on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to funding availability and satisfactory performance)

Applicants should possess a good university degree with at least 5 years’ supervisory experience in the higher education sector or a public/quasi-public organization.They should have an excellent command of written and spoken English and Chinese; exceptional interpersonal, organizational, and problem-solving skills; and the ability to produce high-quality outputs in a fast-paced environment.Proven experience and demonstrated track record in one or more of the following areas are essential: (i) human resources; (ii) financial budgeting; (iii) education programme; (iv) research administration management; (v) public relations, event management and/or knowledge exchange; (vi) student wellness and engagement; (vii) information technology; (viii) clinical affairs; (ix) facility management; (x) committee support; (xi) secretariat services and high-level executive support; and (xii) special projects.Those with less experience may be considered as Executive Officer.

The appointment will be made under the Faculty, and the appointee will be posted to school/department/faculty office in a rotational manner and provide support to one or more of the said functional areas.Work outside office hours and on weekends may be required occasionally. Shortlisted candidates will be invited to attend an interview and/or written test.

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

Review of applications will start from November 17, 2026 and continue until December 2, 2026, or until the post is filled, whichever is earlier.

Advertised: Nov 3, 2026 (HK Time)
Applications close: Dec 2, 2026 (HK Time)