Executive Assistant II in the Institutional Advancement Unit

HKU School of Professional & Continuing Education; Hong Kong; On-site; HKD 250,000 - 380,000; Full time

Job summary

HKU SPACE invites an Executive Assistant II to support the Alumni Affairs and Development Team within the Institutional Advancement Unit. The role covers handling inquiries, creating electronic news, updating the website, and assisting with event logistics.

The successful candidate will have strong English and Chinese skills, solid interpersonal and organisational abilities, and proficiency in Microsoft Office and Chinese word processing. Some experience in marketing or fundraising is a plus.

Qualifications

• HKDSEE Level 2 or equivalent in five subjects, or HKCEE Level 2/Grade E or above in five subjects.
• Language proficiency Level 2+ in Chinese and English in HKDSEE/HKCEE.
• Degree/Associate Degree/Higher Diploma in Marketing/Communications/Event Management or related discipline is an advantage.
• Proficient in Microsoft Office and Chinese word processing; Cantonese & Putonghua fluency.

Responsibilities

• Provide comprehensive administrative support to Alumni Affairs and Development Team in Institutional Advancement Unit.
• Answer general enquiries and prepare electronic news.
• Update website content and assist in event logistics.
• Perform other duties as assigned; outside normal hours when required.

Skills

Interpersonal skills

Communication skills

Organisational skills

Problem-solving

English & Chinese fluency

Microsoft Office

Chinese word processing

Education

Degree or Diploma in Marketing/Communications/Event Management

Tools

Dreamweaver

Fireworks

Illustrator

Job description

Executive Assistant II in the Institutional Advancement Unit

Duties: The appointee will provide comprehensive administrative support to the Alumni Affairs and Development Team in the Institutional Advancement Unit. He/She will be responsible for answering general enquiries, preparing electronic news, updating website content, assisting in event logistic and performing any other duties as assigned.

Requirements: (a) (i) Level 2 or equivalent or above in five subjects in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) or equivalent; or (ii) Level 2 / Grade E or above in five subjects in the Hong Kong Certificate of Education Examination (HKCEE), or equivalent; and (b) met the language proficiency requirements of Level 2 or above in Chinese Language and English Language in the HKDSEE or HKCEE, or equivalent. A recognized Degree or an Associate Degree or Higher Diploma in Marketing, Communications, Event Management or related disciplines will be an advantage. Candidates should have good written and spoken English and Chinese (fluency in Cantonese and Putonghua), strong interpersonal, communication, organisational and problem-solving skills, and proficiency in computer skills including Microsoft Office and Chinese word processing. Knowledge of using Dreamweaver, Fireworks and illustrator will be an additional advantage. Moreover, the appointee should be energetic, independent and also has a willingness to take up responsibilities. Experience in marketing, event management, fundraising and communications will be an additional advantage. Working outside normal office hours will be required when necessary.

Terms of Appointment: Salary placement will be commensurate with qualifications and experience. The contract will normally be for 2 years with the possibility of renewal subject to review. A contract-end gratuity (taxable) will be payable upon satisfactory completion of the contract. Medical and dental benefits, 18 days' annual leave and the use of library facilities will be provided where applicable. The School also provides staff development opportunities.

Closing Date for Applications: 16 November 2026

The information provided in an application will only be used for the purpose of consideration for appointment by HKU SPACE. Applicants not contacted within 8 weeks from the closing date may assume that their applications are unsuccessful. Unsuccessful applications will be kept for a maximum period of 24 months.