Executive Assistant II - Admin & Data Support (Healthcare)

Hospital Authority - Kowloon Central Cluster; Hong Kong; On-site; HKD 225,000 - 273,000; Full time

Benefits offered by this job

End-of-contract gratuity up to 5%

Job summary

Hospital Authority - Kowloon Central Cluster is seeking an Executive Assistant II to support multiple departments. You will provide daily administrative and clerical services, organize meetings, handle enquiries, and prepare reports with strong data management skills in a bilingual English/Chinese environment.

The role requires university-level qualification or equivalent, proficiency in MS Office tools, and the ability to work independently with professional telephone manners.

Qualifications

• University graduates or final year undergraduates may apply.
• Proficiency in PC applications including MS Access, Excel, Word, PowerPoint and Chinese word processing.
• Experience in managing a high volume of data.
• Good command of written and spoken English and Chinese.
• Independent, self-motivated, outgoing with good telephone manner and interpersonal skills.

Responsibilities

• Provide daily administrative and clerical support.
• Coordinate and organize meetings, programmes and activities.
• Handle enquiries, perform reception duties, liaise with staff and clients.
• Prepare reports and draft meeting notes.
• Carry out general clerical duties including filing, data entry, statistics and record keeping.
• Retrieve documents, compile statistics and data research.
• Compile reports including procurement and budgeting reports for management review.
• Assist with hospital systems for supplies ordering, repair and maintenance, and duty input as assigned.
• Perform other duties as assigned by supervisors.

Skills

Interpersonal skills

Telephone manners

Data management

English and Chinese language ability

Education

University degree

F.5/S.5 + diploma

Tools

MS Access

Excel

Word

PowerPoint

Chinese word processing

Job description

Hospital Authority - Kowloon Central Cluster is seeking an Executive Assistant II to support multiple departments. You will provide daily administrative and clerical services, organize meetings, handle enquiries, and prepare reports with strong data management skills in a bilingual English/Chinese environment.

The role requires university-level qualification or equivalent, proficiency in MS Office tools, and the ability to work independently with professional telephone manners.