Executive Assistant for Hong Kong Office — Travel & Admin Ops

Alpinestars; Hong Kong; On-site; HKD 279,000 - 468,720; Full time

Job summary

Alpinestars is establishing a new Hong Kong entity to support growth in Asia‑Pacific. We are seeking an Executive Assistant to be the first point of contact and to coordinate travel and a broad range of office support tasks.

The role suits a proactive, detail‑oriented individual who thrives in a dynamic, international environment and is eager to help set up and run daily operations in a startup‑like office.

Qualifications

• Diploma or degree in Business Administration, Hospitality, Office Management, or related field.
• 2 to 4 years of experience in an office assistant or administrative support role, ideally within an international company.
• Experience in travel coordination and vendor management is a strong advantage.
• Fluent in English and Cantonese; Mandarin is a plus.
• Strong organizational skills, attention to detail, and a proactive, service-oriented attitude.
• Comfortable working independently in a startup-like setup.

Responsibilities

• Organize business travel for employees, including flights, accommodation, ground transportation, and visa arrangements.
• Prepare detailed travel itineraries and coordinate last minute changes when needed.
• Liaise with travel agencies and vendors to secure best rates and conditions.
• Support travel expense tracking and reconciliation with the finance team.
• Provide day-to-day administrative support to the team and management.
• Manage office supplies, equipment, and stock, placing orders and coordinating with vendors.
• Support meeting and event organization, including room booking, catering, and setup.
• Assist with documentation management, filing, and basic record keeping.
• Act as a contact for office facilities, maintenance, and service providers.

Skills

Strong organizational skills

Proactive service-oriented

Detail-oriented

Fluent in English and Cantonese

Education

Diploma or degree in Business Administration, Hospitality, Office Management, or related field

Job description

Alpinestars is establishing a new Hong Kong entity to support growth in Asia‑Pacific. We are seeking an Executive Assistant to be the first point of contact and to coordinate travel and a broad range of office support tasks.

The role suits a proactive, detail‑oriented individual who thrives in a dynamic, international environment and is eager to help set up and run daily operations in a startup‑like office.